admin - client Administration coordinator 1 of 2TOA Global

About the role Your responsibilities are, but not limited to: * Maintain data entry, client contact lists and personal information (NetSuite and Karbon HQ) * Organize and schedule appointments (Calendly -Microsoft Outlook) * Send out corpor About the role Your responsibilities are, but not limited to: Maintain data entry, client contact lists and personal information (NetSuite and Karbon HQ) Organize and schedule appointments (Calendly -Microsoft Outlook) Send out corporate minutes in box sign to clients that have meetings scheduled for the day, follow up to insure completion. Assist clients with general administrative issues such as password reset or sending a link, and bank requests. Write and distribute email, correspondence memos, letters, faxes and forms (including creation and maintenance of Smartsheet forms) Assist in the preparation of regularly scheduled reports and one-offs, as needed. Use and properly maintain our box.com virtual filing system Update and maintain office policies and procedures as guided by CS manager Provide general support CFO advisors, tax and operations department. Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries Handle our clients' sensitive documents with the upmost security and discretion Qualifications: Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of Microsoft Teams Proficiency in MS Office (MS Excel, in particular) Excellent time management skills, self-starter and the ability to prioritize work Attention to detail and problem-solving skills Excellent written communication skills - must be proficient in the English language Strong organizational skills with the ability to multi-task Nice to Have: Experience in Oracle NetSuite, Karbon HQ project management, Calendly and Smartsheet's Sound like you Then read on! Raise your hand if any - or all - of these are included in your next-career checklist: Great salary package HMO on Day 1 Annual Performance Review Tenure Recognition Program Free and unlimited trainings 20 Service Incentive Leaves Birthday leave for regular employees Work life balance Career development and overall workplace happiness At TOA Global, we know exactly how to provide a great work environment and how important our employees are in serving our clients. Be part of our global team and discover why our workplace is where you should be! 100% dedicated to servicing accounting and bookkeeping firms, TOA Global has been providing talented and skilled accountants and bookkeepers to firms across Australia, New Zealand, and North America since 2013. Being dedicated to one industry means we have a deep understanding of how to grow successful firms and true passion and respect for the work our clients do. We believe great accountants and bookkeepers are the backbone of the economy and the difference between good and great business. That is why we have hired, trained and supported more than 1,700 staff in the last seven years, enabling more than 1,000 firms to do their best work. TOA Global has become one of the largest employers of accountants and bookkeepers in the Philippines and is a proud equal opportunity employer, with a strong mission to make an impact in the community through our volunteerism and commitment to corporate social responsibility (CSR). We provide great salaries, work-life balance, unlimited training, internationally accredited development programs, awesome staff perks and benefits, and a values-centric environment where you will thrive. Work Schedule: 9:00 PM - 6:00 AM, Monday to Friday
Monster

Cebu City, Cebu
Permanent
Full-time