admin associate ( Night Shift)Insight Enterprises, Inc.

The Admin Associate will be responsible for the overall smooth operation of the office facility ranging from employee/department administrative support, government clearances, procurement and inventory control, record management, and workplace safety.
What you'll do at Insight
-The Admin Associate will be responsible for developing efficient practices to serve business needs.
-Procurement
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-Profiles suppliers/contractor based on services offered and best pricing.
-Prepares purchase order documents all the way to approval.
-Coordinates with suppliers on the delivery schedule.
-Audits delivered goods and reports issues with the supplier.
-Handles the billing coordination from invoice requests, check releases, payment deposit, all the way to documentation of official receipts (OR) and signed BIR 2307.
-Inventory
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-Keeps track of Admin supplies and conducts scheduled audits.
-Coordinates with maintenance for cleaning and repairs.
-Procures to replace/replenish.
-Petty cash
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-Manages the cash flow, and reports and collects supporting documents.
-Balances the sheet and follows-up on any open items before endorsement to Admin Head, Country Manager and Accounting.
-Seat audit, floor planning
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-Plots seating arrangements. Coordinates with department leads and teammates on the proposed plan and scheduling of seat moves.
-Coordinates with IS Operations on any desktop or connection problems after the seat movements.
-Updates the floor maps based on the audited seat plans.
-Office machine and equipment
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-Inspects for defects.
-Coordinates with contractors for recurring or one-off repairs/replacement of unit or parts and negotiates on quoted pricing.
-Audits contractor's final output, whenever possible, and ensures all discussed items in the quote have been executed.
-Building admin coordination
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-Processes work permits and gate pass for the contractor's works and supplier's deliveries.
-Reports building issues such as leaks, water supply, power outage, etc. to the Property Supervisor and follows up until resolved.
-Coordinates with the Property Supervisor on any teammate issues raised and follows up until appropriate action has been performed.
-Coordinates with the affected department leads if building has any activities that might affect operations such as the monthly generator testing, building entry requirements, parking rules changes, etc.
-Teammate support
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-Coordinates the schedule of the delivery/retrieval of work from home machines (if applicable), payroll related documents, and other work-related equipment.
-Orients about office facilities, and safety and rules and regulations.
-Conducts rounds of walk thrus with different departments or department leads to keep them informed on company activities, policies and announcements, and to get feedback on any concerns.
-Aids during emergencies from evacuation, lodging, food, or transportation assistance.
-Company collaterals
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-Updates digital signages, bulletin boards and name tags.
-Print, cut, distribute flyers, cards, IDs, and other printable assets whenever needed.
-Local-national government and PEZA - obtains and processes the needed requirements for the permits and licenses.
-Facilities and housekeeping
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-Assigns and reviews the facility staff's day to day to-dos and audits outputs.
-Determines facilities issues and collaborates with them for a resolution.
-Educates the staff on any company updates and requirements all the way to completion.
-Evaluates the facilities staff yearly performances.
-Workplace safety
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-Conducts orientation on the use of fire extinguishers, megaphones, radios, as well as walk thrus of fire exits, locations of first aid kits and other safety items available around the office.
-Coordinates with safety officer on the safety training schedules and completion of safety requirements.
-Guest relations
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-Arranges hotel accommodation if needed.
-Assigns and prepares room or workstation setup.
-Meets up with guest from hotel all the way to the office. Conducts office tours and introduces guest to different department leads.
-Assists on any other needs such as water, food and transportation.
-Event management
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-Brainstorms and plans for games and activities. Creates game mechanics and rules.
-Searches for venues for holiday parties, summer party, and sporting facilities for basketball, volleyball and bowling.
-Coordinates with suppliers on food and drinks catering, lights and sounds, tables and chairs arrangements, and services such as referees, nurse, videographer, etc.
-Requests for banners, prints and posts on digital signages and boards, and emails to teammates.
-Some travel maybe required.
-Other duties as assigned.
What you'll need to join Insight
-Bachelor's Degree in Office Administration or related field, from four-year College or University.
-Able to thrive in an environment characterized by rapidly changing requirements and an ongoing focus on meeting operational objectives.
-Strong written and verbal English communications skills.
-Highly organized and detail oriented.
-Able to successfully manage multiple priorities.
-Proven ability to communicate effectively across all levels of the organization.
-Strong commitment to company values and operating principles.
Preferred
-Experience in administrative support in a BPO setting and other related experience.
-Experience in local government and PEZA permit and clearance processes.
-Knowledge on project/tasks management tools.
The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.
Today, every business is a technology business. Insight Enterprises, Inc. empowers organizations of all sizes with Insight Intelligent Technology SolutionsTM and services to maximize the business value of IT. As a Fortune 500-ranked global provider of digital innovation, cloud/data center transformation, connected workforce, and supply chain optimization solutions and services, we help clients successfully manage their IT today while transforming for tomorrow. From IT strategy and design to implementation and management, our 11,000 teammates help clients innovate and optimize their operations to run smarter. Discover more at insight.
-Founded in 1988 in Tempe, Arizona
-11,000+ teammates in 21 countries providing Insight Intelligent Technology SolutionsTM for organizations across the globe
-$9.2 billion in revenue in 2018*
-Ranked #430 on the 2019 Fortune 500, #14 on the 2019 CRN Solution Provider 500
-2019 Adobe Americas Partner of the Year, 2019 Cisco Global-Americas Partner of the Year, 2019 Intel IoT Solutions Partner of the Year, Microsoft U.S. Azure Partner Choice Award for Data/AI, Microsoft Azure Expert Managed Services Provider
-Ranked #23 on the 2019 Fortune 50 Best Workplaces in Technology, #70 on the 2019 Fortune 100 Best Workplaces for Diversity, and #7 on the Phoenix Business Journal 2019 list of Best Places to Work (Extra Large Business)
-Signatory of the United Nations (UN) Global Compact and Affiliate Member of the Responsible Business Alliance
Proforma to include PCM, Inc. for fiscal year ended Dec. 31, 2018
Today's talent leads tomorrow's success. Learn about careers at Insight: jobs.insight
Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
Insight Manila Location: 2nd Floor Edsa Central Pavilion Building, Edsa corner United Street, Greenfield District, Mandaluyong City, Metro Manila, Philippines 1550
Tiptopjob

Mandaluyong City, Metro Manila
Permanent
Full-time