Admin AssistantBSA Solutions

Job Description:ABOUT USBSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalized service and our in-depth knowledge of the markets we serve.HEADLINEWe're seeking a proactive and highly organized ADMINISTRATIVE ASSISTANT to become a vital part of our growing team. In this role, you'll play a key part in maintaining day-to-day office operations and ensuring smooth communication across the organization.What's in it for you?
Be part of a collaborative and forward-thinking team.
Above market rate salary and compensation with generous benefits.
Personalised development program and seniority bonus.
Being part of an international team of smart and passionate colleagues.
This is a full-time and office-based role, Monday to Friday, day-shift schedule.ABOUT THE ROLEThe ADMINISTRATIVE ASSISTANT will be managing the day to day administrative and support tasks. This position requires a high degree of discretion, strong organizational abilities, and the capability to handle multiple tasks with precision and professionalism.RESPONSIBILITIESAdministration
Set up new clients on Asana
Create/update coaching portfolio and generate quarterly report for BBI Finance
Update Excel financials monthly
Management of process manual
Ongoing updating of all documented internal processes and master process manual
Weekly update of BBI coaching log and ICF coaching log
Intellectual property and content management - Management of BBI sheets, keynote slides, quotes, book images, presentation summaries, research
Production
Assisting the Business Manager with client programs where required
Managing event materials, including checking and replenishing inventory, book purchases, preparation of workshop booklets, updating lists, printing, copying and preparing materials
Distribution of newsletter, large client communications and program emails
Use Excel to update coaching logs
Use PowerPoint and Canva to design material
Facilitate Webinars on Zoom
Assist with white papers and project handouts
Systems
Maintaining current customer information in the CRM - up-to-date and new contact details, communication and event attendance.
Prepare Gallup reports and generate team cascade reports
Manage Calendly for all BBI scheduling
Social media production using Canva
Organise courses using Kajabi.
Editing videos for online courses using Vimeo
Requirements:Technical Skills
At least 3yrs administration experience (e.g. administration roles in a high performing environment)
Excellent verbal and interpersonal communication skills
Strong skills in Microsoft office, Apple / MAC, Google Suite and other IT applications and ability to grasp new systems and processes
Experience with CRM systems and workplace management dashboards
General Internet and computer skills - Confident using the internet to research purposes and technology in general; proactive and open to learning new technology skills
Systems used:
Asana
Active Campaign
Canva
Dropbox
Google Suite
Harvest
Kajabi
Vimeo
Personal and General Skills
Structured and disciplined operator. Efficient and able to balance competing demands
Attention to detail
Not afraid of change - this is a growing practice with many different facets, and constant change. Therefore, new demands, accountabilities and skill requirements are likely to arise. A person who wants to continually learn and grow and isn't attached to the work they have done is essential.
High level of confidentiality
Benefits:BSA Solutions, Inc. emphasizes in:
Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.
Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.
Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.
Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.
Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.
Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.
Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.
Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present.
Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.
Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.
BSA Solutions

Cebu
Permanent
Full-time