Admin AssistantALTERATIONS PLUS

DAILY DELIVERABLES
Open and respond to emails
· Coordinate repairs to the office or branch equipment's
In charge of sourcing, canvassing, purchasing of construction materials (for store only) office supplies & fixtures & furniture
Distribute supplies to respective requisitioning department
Monitoring check payments for prepared Purchase orders (PO)
Daily Bank Deposit for Rental and Utilities Payment.
WEEKY DELIVERABLES
Preparing and submitting weekly report to be presented in MANCOM Meeting.
Forecast of weekly schedule and errands for Admin Supervisor's approval,
MONTHLY DELIVERABLES
Submit Monthly Monitoring & inventory of store supplies like JO/OR forms, plastic & eco bags etc.
Submit Monthly monitoring & inventory of office supplies (head office)
· Submit the Monitoring check payments for prepared Purchase orders (PO).
Consolidate Materials Requisition / Supplies requisition every 1st week of the month for ordering (quarterly)
ANNUAL DELIVERABLES
· Process Permits & Licenses of the Stores/Head office such as Business Permits, FSIC and Sanitary permits.
OTHERS:
Maintain office/branch files like Suppliers/Contractors File, Construction plan, Business Permits, Store Equipment etc.
· Secure office company fixed assets or other properties.
· Securing permit/documents for pull-out, delivery and other branch/office transactions.
· Performs receptionist services, receive and distribute calls in the absence of the assigned personnel.
· Perform other related duties as required by the Immediate Head.
Checking & Monitoring Construction to report in Admin Supervisor
· Texting staff schedules but must be approved by Admin Supervisor
· Maintenance of Head office
· Makes sure garbage is disposed properly
· Makes sure premises are clear
· Other task to be assigned from time to time
EDUCATION and EXPERIENCE
· Bachelor's Degree in Business Administration or equivalent
· Must have at least 2 years' Experience in Office Management
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem-solving skills
Summary of role requirements:
Flexible hours available
1 year of relevant work experience required for this role
Working rights required for this role