Admin Assistant - lahug, cebu city with experienceSosaJB Property Management Corp.

Description
Qualifications:
-Must be a graduate of 4years course in Building Technology Management or Business Administration
-Must have above 2 years work related experience preferable with the same industry.
-Project Based position
GENERAL RESPONSIBILITIES
-Manage the day to day tasks of the Administrative function in the property
-Keeps the directory of the property up to date: emergency numbers, hotlines, contractors, suppliers, Third Party Contractors
-Maintain the 201 file of all units in the property according to the required documents of SPMC: Resident Information Sheet, Condominium Certificate of Title, etc.
-Process the renewal of all government permits
-Process payment of Real Property Tax
-Submits the Daily Time Record (DTR) of all SPMC employees every 10th of the month and 25th of the month to the Compensation and Benefits staff at Head Office
-Assists the Property Manager in preparing the PowerPoint presentation and related materials for Board Meetings and Membership Meeting
-Source suppliers necessary to implement initiatives or directives of the Board, and the approved management plan
-Control the delivery and pull-out of office supplies by implementing a bin card system; monitor the delivery and pull-out of housekeeping supplies
-In-charge of the consolidation of weekly report from Engineering, Accounting, I.T. and Admin and submits to the Property Manager for preparation of the Monthly Management Report
-Secretarial support during meetings, events, and all other activities in the property
-Attend Board Meetings and Membership Meetings as required
- Accepts and summarizes concern slips of unit owners.
- Evaluate concern slips submitted by the unit owners as to the kind of concerns being raised.
- Prepares Minutes of Board Meeting, Special Meetings and Annual General Assembly Meeting
- Petty cash custodian
-Establish good rapport and working relationship with the Board/Client representative
-Build a personal yet professional relationship with unit owners/tenants
-Orients unit owners/tenants of the House Rules and Regulations, Master Deed of the Corporation
-Any other tasks that may be assigned from time to time
REPORTS, FORMS, PROCEDURES
-Receives calls of unit owners/tenants, fills up the Concern Slip and implements the Concern Slip Process
-Owner of the Daily Concern Monitoring Report or DCM; daily updating of information and submission to the Property Manager
-Prepares Purchase Request/Purchase Order
-Handles the processing of gate pass; endorse to the Building Engineer if for repairs or renovations
-Ensures the provision of the Resident Information Sheet from the Administrative Assistant for Leasing, and proper filing
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 2
Knowledge: Microsoft Access
Availability for travel: No
Availability for change of residence: No

Cebu, Central Visayas ·  Today, 10:41 AM
Work type
Full Time