Accounts Payable officerCity Garden Grand Hotel

SCOPE OF WORK:
The Accounts Payable Officer ensures the proper recognition of all payables of the company. He ensures the settlement of these payables within the period set by the company's creditors.
FUNCTIONS:
1. Checks receipt of invoices from Purchasing Department.
2. Performs document checking for accuracy and correctness of quantity and extensions.
3. Computes mathematical accuracy of all billings before preparing checks.
4. Compares invoice with purchase order, receiving report for accuracy of footings and extensions.
5. Ascertain that all invoices are duly stamped and signed by the receiving clerk.
6. Indicates the account code to be charged and prepares entries appropriate to the transactions
7. Process all billings of suppliers and ascertain for the timely preparation of check vouchers and corresponding checks.
8. Record all checks issued in the checkbook register.
9. Responsible for the safekeeping of current file of unused check.
10. Maintains file of unpaid invoices until due for payment. Prepares summary of unpaid invoices
At the end of the month and prepares schedule of accounts payable.
11. Prepares or checks summary of petty cash transactions with corresponding journal entries for check replenishment.
12. Prepares reconciliation of suppliers' statement of account on regular basis.
13. Reconciles telephone and laundry bills against corresponding vouchers and prepares summary report.
14. Ascertain for the timely preparation of checks for all utility bills.
15. Responsible for proper arrangement and filing of all released check vouchers.
16. Performs other duties that may be assigned from time to time.