Accounts Payable junior team leadEmerson Electric Asia Ltd. ROHQ

Brief Job Description
Manage the daily operations of assigned team and ensure accurate and timely processing of payable invoices for Global sites of Exploration and Production Software (E&PS) in compliance to Generally Accepted Accounting Principles, Company Policies and Procedures and varying Regulatory requirement of the five (5) World Area location being supported
Improve Productivity and Efficiency through implementation of process improvement and innovation initiative
Duties and Responsibilities
Duty 1: Functional Expertise
Acts as back-up if volume is high
Disseminates product/process updates to staff
Responds timely and accurately to the escalations of the Level 1 support
Anticipates and foresees the requirements of customers based on previous data and precedents
Takes pro-active responsibilities in dealing with customers
Trains new hires and ensures that they have sufficient knowledge and skills before going live or performing their work alone/independently
Review and consolidate reports and reconciliation prepared by the team
Acts as a System administrator of Procurement System (Bizdoc)
Distributes invoice processing workload to the team to ensure timely recording of transactions
Perform reconciliation of booked invoices as against distributed invoices to ensure completeness
Conducts quality review on the top 10% highest value invoices processed and 100% on debit memos to ensure accuracy, regulatory compliance on VAT and WHT to mitigate possible incorrect payments
Acts as a 1st level approver of accrual reports through review of booked invoices and analysis of monthly costs
Act as a 1st level review of Payment selection prior sending to the Site Finance for approval
Implement Process Improvement ideas from the team
Lead process transition and coordinate requirements to ensure seamless transfer of activities
Duty 2: Customer Satisfaction
Generates reports based on team deliverables and present to management and counterparts
Escalates specific issues and provides recommendation to customers to address them
Assists direct reports in resolution of escalations on the area of specific support
Identifies problems, analyzes trends and implements corrective and preventive actions using quality tools
Schedules, coordinates and facilitates customer communication
Works closely with counterparts/POCs to identify loopholes and process gaps
Support projects related to quality improvement (such as Think Customer, QMS, etc.) and handles ad hoc tasks to support the objectives of the management
Participates in business conference calls
Duty 3: Internal Operations Management
Ensures the Service Level Agreements are on target.
Participates in goal-setting review to ensure challenging and stretched goals and assignments for the team in support of the overall business
Accountable for the on-time and proper recruitment to fill job vacancies to ensure service levels and appropriate staffing are carried on (business continuity)
Submits period reports on metrics/KPIs/Dashboards to determine performance against the SLAs of the team.
Performs staffing projection complementing work volume growth and forecast and make necessary proposals to business unit.
Monitors schedules of employees to ensure proper shift coverage
Plans, assigns and directs work to the employees in cooperation with the supervisor or manager to manage workload and projects
Analyzes, explains and addresses variances between current and target performance
Implements policies on the filing, documenting and approval of time and attendance administration
Identifies and documents changes in the roles, responsibilities, accountabilities and workload of employees to properly determine volume headcount ratio, work scope
Duty 4: Staff Management and Development
Evaluates individual performance and conducts performance discussions to keep everyone on track
Performs regular coaching to enhance the performance of staff and encourage participation in decision making.
Adheres to the regularization, performance appraisal, quarterly performance appraisal, rewards and recognition and other people related policies and guidelines.
Determines employee's capabilities and improvement areas
Identifies functional /behavioral training & development needs of employees to support team goals and objectives
Completes individual development plans of employees based on the company guidelines and implements agreed training/ development activities
Monitors effectiveness of the development plan and supports employees in the application of learning to the job
Plans, organizes and coordinates team activities to enhance team camaraderie and employee engagement
Monitors adherence to the ethics and code of conduct and implements disciplinary action in compliance with the requirement for due process
​​​​​​​Duty 5: Internal Communication
Understands and seeks critical information and data needed by the team
Communicates policies, programs and decisions that affect employees
Uses effective communication tools like flow charts, process flows, diagrams, etc. to effectively communicate products, processes, business and team performance, and others
Conducts team meetings to address issues and concerns, escalations, improve processes and others
Collaborates and networks with other leads to complete assigned projects and programs
Keeps management informed and updated on matters affecting their team morale and performance
Job Requirements
Must be a bachelor's Degree in Accounting or other Accounting related course.
At least 6 years related working experience in accounting -- 5 years of which in Accounts Payable, reconciliation and analysis and 1 year in leading a team
Must be amenable to work in Quezon City on a mid shift or night shift schedule