Accounts Payable associateFreedom in Business Management Inc

Accounts Payable Processing
Receives invoices or billings from suppliers and/or service providers and approved requests for payment.
Handles matching of contract provisions, purchase orders, suppliers' invoices/billings, receiving reports, work acceptance report and other related documents.
Examines and checks the authenticity of supplier's invoice/billings and payment requests, against the necessary supporting documents that are required in the accounts payable policies and procedures.
Verify the correctness of the computation in sales invoice or billing invoices.
Posts payable transactions in the accounting system. Ensure proper recording and charging of expenses to the correct code or cost center.
Handles payable queries, reconciliation with suppliers and ensures that old payables are properly evaluated before payment.
Handle accounts payable month end and annual closing. Ensures that all invoices and billings are posted in the accounting system not later than 5th day of the following month.
Maintain subsidiary ledgers of suppliers, contractors and service providers to the general ledger.
Schedule preparation of checks payments according to approved or negotiated payment terms.
Disbursement
Prepare check payments in accordance to the weekly schedule and cash requirement.
Post all check payments in the accounting system.
Handles releasing of checks that were approved by Finance.
Safe keep all payable vouchers awaiting for payment schedule.
Handles follow-up of payments of suppliers. This includes queries on the received payment. If there are discrepancies and/or complaints, the Accounting Manager should be notified immediately.
Keep and ensure security of all checks whether cancelled, signed but not released or unused.
Prepare and deposit payment thru bank for the ADA transactions.
Secondary Responsibilities
Assists the Accounting Manager section in the maintenance and security of payable records (whether paid or unpaid).
Prepares assigned year-end audit schedules and provides assistance to the auditors as needed.
Maybe required to assist or relieve other Accounting Officers and Staff.
Ensure confidentiality of all payable information and files.
Assists Accounting Manager on Payroll Activities, Compliances, BIR Tax Filing and other accounting requirements.