accounts and Administration assistantGoTeam

GoTeam is seeking a dedicated and detail-oriented Accounts and Administration Assistant to join our team. This crucial role supports our financial operations and ensures efficient management of accounts and administration processes. If you are organized, analytical, and thrive in a dynamic environment, this opportunity offers the chance to contribute to our company's success.
Your client is a small but dynamic solar business. We have been in business for over 15 years. We import systems from China and Japan and distribute them to merchants (such as Reece and Tradelink), independent retailers, and in some cases directly to plumbers and the general public.
In this position, you will be:
Managing debtors' accounts and provide support for credit management and account inquiries.
Preparing accurate daily, weekly, and monthly sales and financial reports.
Inputting sales and purchase orders into Unleashed on a daily basis.
Attending to a shared inbox, communicate with clients, managing order status reports, and addressing general inquiries.
Assisting with customer service and logistics, responding promptly to both customer and internal inquiries.
Setting up new suppliers and customers, and proactively resolving invoice discrepancies or issues, including billing and data entry.
Collaborating in the review of revenue, pricing, and margin matters.
Maintaining and updating internal accounting databases and spreadsheets.
Taking action on overdue accounts and reconcile creditor and debtor statements as necessary.
Providing regular debtor reports to the Finance Manager.
Go-to-Tasks
Making sure tasks are up to date and based on skill levels, prioritize training on Xero, Unleashed, and Hubdoc using the training modules available. This ensures optimal utilization of these systems for maximum benefit.
Applying the knowledge gained from training to review current processes and recommending improvements to enhance overall quality.
Skills and Qualifications:
High school Diploma or Bachelor's degree in a related field is required.
Additional certificates or coursework in administration or finance are advantageous.
Minimum of 2 years' experience in administration or accounts receivable roles preferred.
Strong proficiency in written and spoken English for effective international communication.
Prior experience with Australian clients will be positively considered.
Familiarity with Xero is a plus, though not mandatory.
Inventory management or logistics experience is beneficial.
Your Benefits:
Company-provided laptop and an extra monitor for enhanced productivity and convenience.
7 Habits of Highly Effective People Training.
Your copy of "Little Black Book for Stunning Success"
Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life.
Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner.
24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues.
Free legal advice and financial consultations as part of the EAP.
P1,000,000 Life Insurance coverage.
Leave policy granting 10 days of annual leave, increasing to 15 days after one year.
Welcome gift on your first day.
Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards.
Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights.
Welcome Tea with the CEO and work anniversary celebrations.
Earn up to P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia.
Your Family's Benefits:
24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP).
Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed.
Free legal advice and financial consultations for four family members as part of the EFAP.
Free Telemedicine for four family members.
Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.
Our Story
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam's core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly "Discover You" events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients' businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, if any recurring issues arise i.e. internet connectivity, power supply issues, background noise, and alike, you shall be requested to work in the nearest GoTeam office or accredited establishments.
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