accounts administrator ( Accounts Payable)The Referrer

Job Description
Quote Administration - Work with sales managers to promptly and accurately raise, update and distribute client quotes from various sources, through our internal platform Trello, in Workflowmax.
Invoicing - Generate invoices daily on direction from Project Managers & Sales Managers. Proactively engage with Project Managers to ensure invoices are issued at the correct project stage.
Project Reconciliation - Reconciling finances across each project in conjunction with its Project Manager (Approx. 12 Project Managers carrying on average 10+ jobs each at any given time).
Client Communication - Manage any client requests in relation to their project finances in a clear & concise manner. Balance excellent client service with ensuring the best result for the company & cash flow.
Weekly Meetings - Meet with each Project Manager to discuss their current projects and assess what has been invoiced & paid to date.
Process Design - Seeking opportunities to update our SOP's ensuring maximum efficiency, best client service & optimum cash flow.
Reporting & Auditing - Preparing current reports & creating new reports to monitor & audit all elements of the quoting, invoicing & collections process, making recommendations for improvement.
Sales Data - Working closely with the Business Development Manager to ensure all sales directives are implemented & identifying any key trends in pricing, invoicing or customer service.
Training - Onboarding & training all new Project Managers in relation to Binyan Projects finance process, updating training manuals, and liaising with Studio Management in relation to performance.
Data & Contact Maintenance - Liaising with project managers, sales team members and clients to ensure we have accurate billing details on our database, to streamline the billing/payment process.
Collections of Overdue Invoices - effectively liaise and establish good rapport with clients and internal stakeholders including the Project Management and Accounting teams.
Annual Leave Cover - Flexibility will be needed to collaborate & cover annual leave or sickness for your counterpart in the US & UK, so from time to time, your hours may need to be adjusted.
Other tasks & duties as needed.
Qualifications
Educational Attainment
College Graduate
Min. Work Experience
2 years
Qualification Summary
- Background in administration role for no less than 2 years.
- Knowledge & experience in at least one accounting software (preferably Xero &
Workflowmax)
- Accounts Experience (Payable & Receivable) for no less than 2 years.
- English Fluency with excellent Written & Verbal Communication
- Ability to Work from home. Strong & dependable internet access, with ability to
partake in daily video calls.
- Proficient in Google Suite (Drive, Docs, Sheets) & MS Office
- Experience in working in an integrated, remotely based team environment
- Proven ability to absorb new business terminology & processes
- Proven ability to work in a flexible, fast paced environment in a collaborative
manner.
- Full Availability during designated working hours.
Skills Required
Administrative Management
Accounts Payable
Benefits
HMO
Life Insurance
Work from Home
Paid Time-Off
Equipment
Job Details
Salary
Php 30,000 - Php 50,000
Employment Type
Full-Time
Position Level
Staff
Work Schedule
Day Shift
Job Category
Clerical & Administrative
Vacancy
1
Referred by: Ana VIllasana from
recruitday.com