accounts & Administration (ao-13583)Access Offshoring

This is a remote position.ABOUT THE CLIENT:Our client is is a successful and rapidly growing business specialising in the design and installation of custom built quality patios. In addition to this core service, we also offer a range of Aluminium Gates, Screening & Fencing. We are excited to welcome another valued team member in a collaborative environment.JOB SUMMARY:The Accounts / Administration Officer is responsible for providing professional administrative and accounts support within Wanneroo Patios. The primary purpose of this role is to ensure all administrative tasks, Job Packs, Purchase Orders, supplier invoicing, accounts processing, and Notices of Completion are managed efficiently and accurately, supporting both internal teams and external stakeholders. This role is essential for maintaining smooth operational processes, timely reporting, and ensuring all financial and administrative records are complete, up to date, and well-organised.KEY RESPONSIBILITIES:Job Pack & Purchase Order ManagementComplete Job Packs, ensuring all relevant documentation and information is accurately prepared.Raise Purchase Orders to suppliers based on Job Pack requirements.Receipt supplier invoices against Purchase Orders, ensuring accurate matching and documentation.Record and update Purchase Orders with supplier notes and status updates.Maintain accurate records of Job Pack progress, orders, and related supplier communication.Accounts & Financial AdministrationAssist with accounts-related tasks, including processing invoices, reconciling payments, and maintaining accurate records.Update and monitor Purchase Orders, including status updates, notes, and follow-ups with relevant stakeholders.Support the Office Manager and Accounts team with daily financial administration tasks as required.Administration SupportManage the Sales Inbox and assist with the Orders Inbox, Aluminium Supplier Inbox, Exterior Life Inbox, and other mailboxes as required.Ensure timely lodgement of Notices of Completion, including notes and record keeping.Maintain accurate records of orders, purchases, and delivery information in SimPRO and other internal systems.Provide administrative support to other departments as needed.Communication and CoordinationMaintain open and professional communication with all internal departments.Assist with scheduling appointments or meetings where required.Provide information about both company services and direct customer queries appropriately.Other DutiesAssisting with ad hoc tasks as required.The above list is not exhaustive and the role may change to meet the overall objectives of the company.RequirementsSKILLS & QUALIFICATION:High attention to detail.Problem-solving and proactive approach.Ability to follow current processes and procedures.Open-minded and adaptable to new processes and systems.Ability to work under pressure.Note:This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the business.BenefitsHere at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep - that's right, 100% work from home. But wait there's more. Here are just some of our benefits:
Work from Home Allowance
HMO for you and a dependent from Day 1
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary
Access Offshoring

Manila City, Metro Manila
Permanent
Full-time