Accounting Officer | for poolingAteneo de Manila University

Summary of Work Activities and Responsibilities:
Under the supervision of the Head of Business and Operations, the Accounting Officer is responsible for the proper recording of financial data and preparation of collection and sales reports.
Main Duties and Responsibilities:
1. Payables and Receivables
Prepares invoices for cash sales, consignments and purchase orders of Fully Booked, National Bookstores and other customers.
Applies payments from various customers in the accounting system
records costing of books
records deliveries of books from printers
records transfer of books from one site to another
records complimentary books given away
Prepares the Order for Check for various clients.
Follows up collections and receivables from clients.
2. Inventory Audit
Generates pre-count of books for the physical annual inventory, and helps resolve discrepancies in the physical count.
Attends to the Central Accounting Office and the engaged auditor's inquiries.
Generates annual inventory report.
Prepares receivables schedules for audit purposes.
3. Office Support
Processes e-requisitions for submission to the Central Purchasing Office.
Prepares memos such for adjustments (e.g., check cancellations/replacements), budget transfers and other various transactions.
Ensures proper filing of invoices and other pertinent documents.
4. Performs other related tasks that may be assigned by the supervisor.
Knowledge, Skills and Abilities:
Trustworthy, honest and capable of discretion
Excellent interpersonal and communication skills, both written and oral
Proficiency in bookkeeping and inventory management
Education and Experience Requirements:
Must have a college degree
Must have at least 3 years related work experience
Fiscal Responsibilities:
Prepares adjustment letters on various transactions and budget transfer needed by the Accounting Office
Prepares letter to Accounting Office for check cancellation/ replacement or check updating
Entry Level / Junior, Apprentice General Services Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
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Quezon City, Metro Manila
Permanent
Full-time