Accounting Officer (1)ISSSI

1. Responsible for overseeing billing, follow-up and receipt of payments from clients done by Accounting Assistant
2. Responsible overseeing all Disbursements to Principals, Suppliers and Service Providers done by Accounting Assistant
3. Review and handles processing of Sales documentation (Deal Registration Form, Bill Of Material, Commissions, Contracts)
3.1 Reviews and signs-off DRFs and BOMs on Mfiles
3.2 Ensures completeness of required documentation in Mfiles before endorsement of approval to the President and General Manager
3.3 Reviews Commission statements of Sales people before endorsement to the President and General Manager
3.4 Reviews contracts with customers and service providers regarding terms and conditions. Identifies risk exposure and discusses these with the concerned employee and Management
3.5 Directly coordinates with foreign principals
3.6 Confirms maintenance renewals to Partners coordinated with AEs
3.7 Communicates with foreign suppliers regarding Tax treaty relief availment
3.8 Requests documents required by BIR in relation to deals/transactions
4. Prepares all Compensation reports and Government Benefits Remittances
4.1 Processes mid-month, month-end and 13th month pay using company's HRIS and payroll system
4.2 Responds to queries on payroll
4.3 Conducts payroll related orientation to new hires and before regularization
4.4 Processes Maternity Leave Pay
4.5 Last Pay Computation and Payout
4.6 Generates BIR form 2316 for employees year-end and for resigned
4.7 Prepares Annualization file in preparation for year-end reporting and regular tax of employees
4.8 Provides annual reports on compensation to Management and dissemination to all EEs
4.9 Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and endorses for President approval of Payment
5. Coordinates w Bank Representatives/Managers for company account maintenance; investments and completion of necessary documents related to the transactions
5.1 Obtains updated interest rates for potential additional placements
5.2 Confirms rollover of short-term investments
5.3 Monitors dollar exchange rate for USD requirement and investment
5.4 Prepares and submits documentary requirements of account opening, updating, etc, signed by Authorized Signatories
6. Supervision and review of uploaded/transmitted accounting documents to Outsourced Accountants
6.1 Clarifies and defines how bookkeepers should handle transactions
6.2 Oversees transmittal of accounting documents to external bookkeepers for recording and does transmittal of payroll related documents/entries
6.3 Communicates errors and mis posting to books, pre and post FS reporting
6.4 Checks and validates FS reports submitted by bookkeepers versus source documents
6.5 Defines new accounting treatment of transactions for implementation and recording as confirmed by Management
7. Handles tax and other accounting related referrals to Lawyers and Auditors
7.1 Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN
7.2 Does BIR Recon as needed for assesments and consulted with the Lawyers
7.3 Coordinates legal documentation and responses to BIR thru Lawyers
7.4 Monitors referrals to lawyers made by Accounting (Special projects e.g. Royalty taxes, Stock Transfers
7.5 Prepares all documentary requirements for submission to BIR (for BIR assessments)
7.6 Coordinates interim and annual audit of books for yearend financial statements
Periodic Job Duties:
8. Government Mandated Reports
8.1 Prepares and processes
8.1.1 SSS Contributions/loans remittance form and bank receipt HDMF contributions/loans remittance form and bank receipt
8.1.2 PHIC Contributions remittance form and bank receipt
8.1.3 BIR form 1601C (Withheld taxes on Compensation)
8.1.4 BIR 1604CF (Annual report of withheld taxes on compensation)
8.1.5 Alpha list to be submitted to BIR in a CD with EE 2316 soft copy
8.2 For Review and Payment Processing
8.2.1 BIR 1600, Withholding VAT (for foreign transactions)
8.2.2 BIR 1601E, Expanded Withholding tax EWT (for all local purchases)
8.2.3 BIR 1601F Final Withholding Tax FWT (for foreign purchases)
8.2.4 BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)
8.2.5 BIR 1603 Fringe Benefits Tax (for Supervisory employees)
8.2.6 BIR 1702Q Income Tax Return (Based on Revenues, net income)
8.2.7 BIR 1702 Annual income tax return (based on Audited FS)
8.2.8 BIR 0605 Annual Registration Form
8.2.9 Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) Submits to BIR in a CD
9. Other Reports Weekly Cash position report Update AP and AR schedule for the week Presents F/S to Mancom
10. Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews commission statements submitted by Sales personnel before endorsement to the GM
11. Performs other related functions as may be assigned