accounting & Finance ManagerBest Security Agency, Inc.

MAIN DUTIES & RESPONSIBILITIES:
Financial Reporting
Responsible for all phases of accounting, include among other things the following:
Checks all documents to ensure everything is in order, otherwise resolves issues or concerns immediately. Escalates to higher management, when necessary.
Makes sure that the monthly transactions are recorded and completed not later than 12th day of the current month.
Produces monthly financial statements such as Profit & Loss Statement, Balance Sheet and Cash Flow Statement not later than 15th day of the current month.
Reconciles all necessary accounts in the Balance Sheet and selected accounts in the Profit & Loss Statement. This includes monthly bank reconciliation, PPE and prepayments lapsing schedule, etc.
Submits the monthly financial reports with analysis not later than 17th day of the current month.
Meets accounting financial standards by providing accounting department annual budget information, monitoring expenditures, identifying variances and implementing corrective actions.
Maintains cash flow by monitoring bank balances and cash requirements, and resource planning.
Approves ledger entries by auditing transactions.
Supports annual audit by providing information and answers to auditors.
Provides financial information to management by researching and analyzing accounting data and preparing reports.
Prepares asset, liability and capital account entries by compiling and analyzing account information.
Recommends financial actions by analyzing accounting options.
Summarizes current financial status by collecting information, preparing balance sheets, profit-and-loss statements and other reports.
Reconciles financial discrepancies by collecting and analyzing account information.
Secures financial information by completing database back ups and following internal controls.
Prepares financial reports by collecting, analyzing and summarizing account information and analyzing trends.
BANK RECONCILIATION - Prepares or reviews monthly bank reconciliation.
CASH POSITION REPORT - Prepares or reviews daily cash position report. This is used as a basis to manage cash disbursements (check for release, on hold, plans for major purchases, etc.)
MANUAL BOOKS - Until loose lead application is approved by the BIR, keeps the records of manual books of account (Cash Receipts Journal, Cash Disbursements Journal, Ledger, and Journal Book) up to date.
AD HOC TASKS - Prepares projections, budgets and other reports as required by management.
Payroll
COMPUTATION - Guides HR Teams, when necessary, with Payroll computations, in compliance with DOLE and other statutory regulations (SSS, PHIC, HDMF and BIR). Collates all related documentations as a basis for the computation (validated and signed DTR summary, copy of Job Offers for newly hired employees, authority to deduct for employee loans, etc.).
SALARY CREDIT - Facilitates bank uploads and monitors bank balances to guarantee funds are sufficient to initiate the salary crediting on time.
CASH PAYROLL - Audits and reviews documentations related to receipt of cash payroll. For any unclaimed cash payroll, validates that the funds were actually deposited not later than the close of payroll week or the next working day if payroll is on a Friday or a day prior to holiday.
Tax Compliances
COMPUTATION - Computes and/or reviews tax dues preparation, and/or monitors tax returns and other BIR documentary submissions based on the registered tax type per BIR Form 2303 and ONETT, if applicable. Assures correct and timely payment based on actual operations.
EFPS and LOOSELEAF APPLICATION - Prepares and/or monitors documents related to application. Monitors status and satisfies requirements as deemed necessary by the BIR.
BIR AUDITS (LOA) - Prepares requested documents based on BIR letter. Computes internal tax exposure analysis for discussion with management. Liaises with assigned representative in dealing with BIR auditors.
OFFICIAL RECEIPTS / POS PERMIT TO USE - Monitors Official Receipt (OR) and Authority to Print (AP) details and initiate processing of new ATP application at least three (3) months prior expiration.
TAX CLEARANCE - Facilitates and monitors processing of annual tax clearance certificates that needs renewal at least 2-3 months before expiration of current certificate.
Disbursements
LAPSING SCHEDULE - Maintains and monitors PPE and pre-payments lapsing schedule/ledger, inclusive of deposits.
REQUEST FOR PAYMENT FORM - Validates and reviews computation, as well as the attached documentations before submitting for approval. Makes sure these are within pre-approved PO and valid documentations from operations and cost team is attached.
DOCUMENTATIONS - Maintains proper compilation of documents related to the above-listed transactions.
QUICKBOOKS - Facilitates and/or reviews encoding of the above-listed transactions in the accounting system, and liaises with Accounting Associates and Supervisors for Financial Reporting month-end closing.
ADHOC TASKS - Carries out administrative duties such as document filing, submission to regulatory agencies, and other accounting and finance functions as required by the Management.
Billing and Collections
Closely coordinates with cost control team to ensure timely send-out of billings to clients to ensure swift collections.
Develops and maintains sales and margin reporting for each of client's profitability analysis. Updates the same as necessary.
Closely monitors credit and collections team to maintain receivables in its current status.
Ensures that assets or properties of the Company are fully covered with insurance.
Assists in the development and implementation of standard operating and accounting procedures to mitigate accounting and internal control risks.
Performs other related jobs as required by the immediate superior.
QUALIFICATIONS
At least a Bachelor's Degree in Accountancy
Certified Public Accountant is a plus. Other career related licenses/ certifications are acceptable.
Minimum 5 years' experience in accounting/finance, within the related field, with at least 1-2 years of managerial role
Experience with financial reporting requirements
Knowledge of GAAP & PAS
Supervision and team leadership skills
Proficiency with audits
Knowledge of corporate finance
Budgeting, accounting and general math skills
Time management and ability to sort, prioritize and meet multiple deadlines
Confidentiality and trustworthiness
Able to start ASAP
Willing to work in Muntinlupa
Summary of role requirements:
Looking for candidates available to work on weekdays
More than 4 years of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 04 September 2023