Accounting ClerkAteneo de Manila University

Summary of Work Activities and Responsibilities:
The Accounting Clerk reports to the Financial Reporting Supervisor of the Financial Reporting and Special Projects Division of Central Accounting Office. Assists in the monitoring and processing of disbursements of the departments' DCBs, restricted donations, clearing accounts and approved budget for Supplies and Expenses and Capital Expenditures of the Loyola Schools, Residence Halls, Rizal Library and all Service units in the Loyola Campus.
Main Duties and Responsibilities:
Receives various requests from units such as Orders for Check, Fund/Budget Transfers, Job Orders and others and also maintains a logbook for requests to be returned to units due to insufficiency of funds and/or documentation requirements.
Assists in the review of OCs with Purchase order which ensures the following:
Approval of the CPO Director on the OC request
Correctness of invoice number account used on the PO/RR vis-à-vis supplier document
Correctness of account used on the PO/RR vis-à-vis on the E-PR of the unit
Correctness of expanded withholding tax computation
Updates "OC Monitoring" google file for requests forwarded to other sections for further review/processing
Sets up and posts in the GP system all OCs w/ multiple invoices, w/ charge account of 4 or more and scheduled payments to regular suppliers.
Handle review and posting of invoices in the A/P System
Sets up in the GP system payment to Ateneo employees.
Monitors and separates original documents due to units as a requirement of Funding Organizations with a paid stamp on every page and supporting documents; while retaining a complete photocopy of the OC package as CAO's file with a stamp of Original documents returned to Unit
Assists in summarizing and recording of job orders and other non-cash transactions such as:
Use of LS and MPAO facilities
OAS duplication services
Recoveries of units -utilities/supplies
Other Duties and Responsibilities:
Attend to queries related to disbursements, check availability, tax computation and the like
Prepare audit schedules required by external auditors
Generate ledgers and budget summaries as requested by various units
Answer telephone calls and attend to queries regarding budget balances and availability of check payments
Files approved budget transfers and realignments for scanning
Perform other tasks/duties assigned by the CAO Director and/or Division Head.
Knowledge, Skills and Abilities:
Knowledgeable in Great Plains Accounting System
Proficient in MS Office applications
Detail-oriented, systematic, and organized
Team player and with good interpersonal and communications skills
Ability to handle multiple responsibilities at a given time
Education & Experience Requirements:
Bachelor's Degree in Business Administration, preferably Accounting
Bachelor of Science in Accountancy
At least 1 year work experience is required
Entry Level / Junior, Apprentice Accounting and Finance Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
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Quezon City, Metro Manila
Permanent
Full-time