Accounting Associate / accounts payables and receivables1521 Hotel

ACCOUNTING ASSOCIATE / ACCOUNTS PAYABLES AND RECEIVABLES
 
Job Summary:
 
The Accounting Staff is responsible for managing the hotel's accounts payable and receivable processes, ensuring timely and accurate financial records, and supporting overall financial management. This role involves coordination with various departments to maintain efficient financial operations, compliance with accounting standards, and attention to detail in all transactions.
 
Department: Accounting/finance
Job Level: Rank And File
Reporting To: Accounting Head/Manager
 
Job Qualifications:
 
Education: Bachelor's Degree in Accountancy, Management Accounting, Commerce, or related fields.
 
Experience:
1-3 years of accounting experience in a hotel or similar setting is preferred.
Fresh graduates with accounting OJT experience are encouraged to apply.
Skills:
Strong organizational, recording, and monitoring skills.
Proactive in managing accounts to avoid late fees and penalties.
High level of integrity and attention to detail.
Key Responsibilities
 
Accounts Payable Management
Process, verify, and record invoices to ensure accurate and timely payments to vendors.
Reconcile vendor statements, resolve discrepancies, and maintain strong professional relationships with suppliers.
Monitor outstanding payments to prevent penalties and ensure adherence to payment schedules.
Accounts Receivable Management
Prepare customer invoices, manage billing processes, and follow up on overdue accounts.
Record payments accurately and perform regular reconciliations of accounts.
Handle cash and credit transaction postings, prepare daily bank deposits, and assist in maintaining optimal cash flow.
General Ledger and Financial Records
Post daily financial transactions to the general ledger and assist with adjustments during month-end close.
Conduct account reconciliations, including bank, vendor, and customer accounts, to ensure accuracy.
Support the accounting team in maintaining up-to-date and organized financial records for audits and reviews.
Financial Reporting and Compliance
Generate regular reports on accounts payable, receivable, and other financial data to support management decisions.
Ensure compliance with hotel policies and relevant financial regulations.
Assist in compiling documentation for tax filings, internal audits, and other compliance activities.
Collaboration and Problem Resolution
Coordinate with other hotel departments to resolve any issues related to billing, payments, and discrepancies.
Help and support during financial audits and collaborate on improving financial processes.
Communicate effectively with customers and vendors to maintain positive relationships.
Additional Responsibilities
Assist with budget tracking, expense monitoring, and cost control efforts within the department.
Participate in training sessions and continuously update skills relevant to accounting practices and hotel operations.
Undertake any additional tasks as assigned by the Accounting Head or Hotel Management.
Working Conditions:
This is an on-site role within the hotel office environment.
May require occasional overtime during peak periods, such as month-end and year-end reporting.