Accounting AssistantInfomax Systems Solutions and Services Inc.

Job Description
Responsible for billing and collection
Reviews and prints billing invoices
Prints, Scans, and Sends billing invoices to clients via email messenger, courier.
Maintains AR schedule for reporting to Accounting Officer
Follow-up Sales/ Clients for updated Ars
Checks BPI clients for collection; If payment is done thru credit to Infomax account matches credits to BPI clients vs outstanding invoices.
Scans and issues Official receipts to clients and send thru email, messenger, courier
Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.
Collects BIR 2307 from Clients, reconcile with books monthly, quarterly
Responsible for all Disbursements to Principals, Suppliers and Service Providers
Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals
Revises draft PO from Sales (to fit in the template).
Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
Submits to accounting officer for endorsement to President.
Coordinates processing to the bank thru Messenger (with cutoff time 12 PM)"
Prepares payment to suppliers, journal entries, and amount to be paid for submission to Actg officer for processing in Bizlink
Prepares application form to purchase dollars for payment to foreign principals (connected to item B)
Sends proofs of payment to Suppliers and follows up Official Receipt.
Prepares BIR 2307 and sends to Suppliers
Maintains AP aging for reporting to Accounting Officer
Collate and review Liquidation and Reimbursement reports submitted by employees.
Reviews receipts in compliance with Company requirements.
Submit a summary of liquidation and reimbursement to the Accounting officer for validation and endorsement for payroll.
Transmits the following documents to Outsourced Accountants,
Bookkeeper Check Vouchers
Billing Invoices/Sales invoices
Official Receipts/ Collection receipts
Journal Vouchers
ORs from Suppliers
BIR 2307
Maintenance of Accounting forms (Sales Invoice, Billing Invoice, Official Receipts, Collection receipts)
Inventory of accounting forms (BIR pre-printed, and internal forms (PO, CV))
Coordinates printing of accounting booklets to BIR and BIR accredited Printer
Update of internal accounting forms
Liquidation Forms
Reimbursement forms
Bill of Materials
Budget Form
Purchase Request/ Cash Advance Template
Other tasks that may assign time to time
Undertakes special projects related to Accounting as may be assigned (internal projects)
Scans accounting documents for audit, BIR, and retention Management
Assistance in collating documents for external audit/BIR audit
Minimum Qualifications
Bachelors Degree in Accountancy or any related course
2-3 years related work experience
Specific Skills:
Knowledgeable in MS Office
General Ledger
Financial Reporting
Experience in the same industry is a plus