AccountantDohle Seafront Crewing

Job description
ACCOUNTANT
The Accountant is a generalist job role which is primarily responsible for various Finance system entries (i.e. Sun system), reports creation (for various vessel principals and office use), and preparation of journal and disbursement vouchers.
As an Accountant, the incumbent may be assigned a combination of the following tasks. Additionally, the reporting line of the Accountant will be based on the tasks he/she will perform. The incumbent must also report on the performance of the quality management system and opportunities for improvement to immediate supervisor and/or top management.
For Disbursement:
Responsible for assisting the Assistant Finance Manager for General Accounting and Corporate Finance and the Head of Finance and Crew Welfare in the performance of functions relative to Accounting Audits, Voucher Preparations, Inventory and general accounting;
Responsible for the complete process cycle in relation to the processing of Final Wages;
Prepare and encode journal entries to Sun System relative to the processing of Final Wage and Admin Expenses
Prepares company checks and check vouchers for Admin Expenses and Billing of Principal
Filing of check vouchers and supporting documents
For Billing:
Preparation of Statement of Account
Prepare all necessary document for the processing of Statements of Accounts of Principals for Billing purposes;
Preparation of Summaries of Statements of Accounts per principal prior to submission to the Assistant Finance Manager for Allotment and Billing and Head of Finance and Crew Welfare for approval;
Reconcile data from Sun System against all advances, Principal accounts and expenses related to crew cost ;
Ensures all payments made by each Principal is appended appropriately and accurately in Sun System;
Reconcile all Statements of Accounts to Döhle Seafront Books;
Coordinate with the Principal to ensure payments are done on-time;
Preparation for monthly fund request for home allotment, manning fees and other related expenses;
For General Accounting and Corporate Finance:
Responsible for the processing of accounting transactions and preparation of accounting other reports required for the operation of the organization;
Responsible for assisting the Assistant Finance Manager for General Accounting and Corporate Finance and the Head of Finance and Crew Welfare in the performance of functions relative to Accounting Audits, Voucher Preparations, Inventory and general accounting;
Create or Adjust entries in Sun System relative to the Billing of Principal;
Maintains and generate Cash Advance Listings every month to ensure these are deducted from the allotment of the seafarers appropriately;
Prepare entries for liquidated cash advances
Manages Aging Accounts Payables
Reconciling of Dollar Bank Account against the company's General Ledger
Treasury:
Reconciling of Bank Statements against the company's General Ledger and clearing accounts assigned;
Preparation of Special Allotment
Preparation of Letter of Intent for submission to the Assistant Finance Manager for General and Corporate Finance and the Head of Finance and Crew Welfare for approval
Responsible for monitoring the Principals passbook to check if payments have been credited;
Coordinate with the bank for a Negotiated Protected USD to PHP Exchange Rate and inform such to the Allotment Team for the processing of the seafarers' Regular or Special Allotment;
Manages the Cash Flow of the organization
Responsible for the Petty Cash of the organization,
Calculates the Financial Position of the company on a daily basis;
Check and verify cash transactions, investigate and propose any possible resolution for any discrepancies found;
Create and generate the company's liquid report as mandated by company procedures and according to the frequency set;
Handles all Treasury specific general ledger accounts;
Allotment
Creates and submit for approval all regular payroll process cycle (end-to-end), home allotment list, payments and accruals, and reconciliation of statutory deductions;
Review accuracy of Principal System Entries against Principal Payroll list;
Ensures Cash Advances, OWWA fees, Travel Allowances and other crew balances are deducted in the First Allotment (pay);
Review Letter of Intent for accuracy prior to submission to the Assistant Finance Manager and the Head of Finance and Crew Welfare for approval;
Generate Summary Reports for the processing of Seafarers' Allotment;
Encode all necessary and accurate information required to process Seafarers' Allotment;
Coordinate with bank to ensure allotments are credited to the appropriate bank accounts;
Coordinate with the Manning Department and/or Principals for any discrepancies related to the bank details needed for appropriate crediting of seafarers' allotment;
Issue Cash advances to Crew.
Prepares Certificate of Employment, SSS, Pag - ibig, Philhealth, Pay Slip and other government documents( e.g. CF1, Gov't Loan Forms)
Allotment Arrangement and Crew Dispatch
Responsible for purchasing and monitoring of clothing allocations for joining crew
Responsible in monitoring embarked and disembarked crew
Responsible for preparing issue slip of crew dispatch
Responsible for distributing the allotment arrangement form to be accomplished by the crew
Responsible for the uploading accounting documents in Principal System
Coordinate with the Manning Department and/or Principals for joining crew for dispatch
Responsible for issuance and liquidation of travel allowance
Responsible for monthly inventory of uniform/PPE
Job Requirements:
Must possess at least a Bachelor's Degree in Accounting, Finance, Business or any other related courses (CPA license is an advantage);
Required Skills:
Cost Accounting System
General Accounting
Financial Accounting
Bookkeeping
Data Analytics
Communications (American Conversational English)
MS Office, particularly MS Excel 2010, Intermediate to Advance
At Least 1 year of relevant individual contributor/supervisorial
experience in the Manning Industry and in related field