workplace experience CoordinatorLaSalle Investment Management

How we support the Whole You: Our benefits are a good reason to come to JLL. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and per How we support the Whole You : Our benefits are a good reason to come to JLL. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security. Facilities Coordinator ROLE AND RESPONSIBILITIES OVERALL ROLE The Facilities Coordinator will assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team. MAJOR RESPONSIBILITIES Client/Stakeholder Management Provide superior customer service to meet on-site client's expectations Procurement & Vendor Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Assist in the procurement of vendors and services as required Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Ensure prompt and accurate management of purchase orders in JDE Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Assist in carrying out safety procedures when needed Site Operations Management Assist in the implementation of Industry Best Practice operations Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times Seek ways to constantly reduce costs and improve operational standards Maintain premises in neat and good working condition at all times Maintain duplicate office keys in good order Assist with receptionist coverage from time to time Provide FM support for meeting room bookings where required Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock Risk Management Assist in the implementation and management of property risk management program Support the implementation and monitoring of disaster recovering and business continuity plans Follow established escalation procedures and incident reporting procedures Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies Achieve Key Performance Indicators and Service Level Agreement targets CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Ideal Experience Prior experience in facilities, property management, hospitality or related field preferred Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous Critical Competencies for Success Firm First Mindset Able to cooperate and work well with others to meet targets Support the team effectively as and when needed Proven ability to commit to flawless execution while complying with firm's procedures and standards Client Focus & Relationship Management Able to interact with the general client staff & vendors with ease Ability to manage conflict and conflicting priorities Demonstrates ability to work with vendors to deliver efficient services Demonstrates proactive & professional approach to customer service Has a customer-oriented attitude Project Management & Organizational Skills Proven ability to manage multiple and complex operational matters on a daily basis Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner Other Personal Characteristics Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively Ability to effectively deal with stressful situations Able to work independently Self-motivated confident & energetic Flexible - able to adapt to rapidly changing situations Goal-oriented - able to focus on meeting all performance targets Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language) also an active listener Exhibits honesty & trustworthiness KEY STAKEHOLDERS Client staff Specialized vendor staff Location: On-site -Cebu, Philippines If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table! About JLL - We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy . Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.
Monster

Philippines
Permanent
Full-time