virtual Executive Assistant (high level)Clark Outsourcing

About the job Virtual Executive Assistant (High Level)
Position Description
Position Title: Virtual Executive Assistant
Classification: Supervisory
Salary Grade: 40,000 - 60,000
Reports To: Operations Manager, Client
Primary Relationships: Client ExecutiveTeam, Customers, Suppliers
Target Start Date: April 19, 2021
Schedule: Must feel comfortable to work on US hours (graveyard shift)
Why work for us?
Join the coolest workplace in Clark as an office-based Virtual Executive Assistant! We need a highly driven individual who can work directly with one of our US clients. You'll have the freedom to organize your day-to-day tasks while we provide you with all the resources you need for success. Definitely, no micromanagement!
If you're looking for a refreshing workplace without the usual stress of corporate life, we're the right match for you.
Work directly with an international client
Performance evaluation at 6-months
13th-month pay
HMO (Maxicare) * 5 Service Incentive Leaves upon reaching 1-year of service/employment
Maternity Leave, Paternity Leave, SOLO Parent Leave, Magna Carta Leave, etc.
Shuttle Service
24-Hour Management & Tech Support
Great hands-on support team and fun working environment a nd other client discretionary benefits such as bonuses, incentives, travel, perks, etc.
Responsibilities:
Support the firm's Partners
Organize client meetings
Project management * Display professional communication via phone, text, and email at all levels
Calendar management including conference calls, vacations,travel bookings, itineraries and Visa coordination
Phone management (inbound and outbound) and data entry * Scheduling, appointment setting, complete monthly expense reports in Expensify
Manage Deal Flow in Trello and Salesforce
Compile daily Deal Flow Report * Update various Trello boards, Google drive folders, Google documents, and Notion documents
Coordinate travel (book flights, hotels, travel research, ect) * Various Research Tasks - Some of these will require phone calls and strong problem solving skills. They may look easy and simple but often aren't
Manage bill.com, monthly expense report in Expensify, FSA account, and pay bills
Send out weekly handyman list * Support office administration like ordering supplies,managing conference logistics, production of materials like presentation books and reports, event planning, and other administrative support needed
Source, manage, and follow up via email and phone with various contractors (Handyman, plumber, ect) for home maintenance
Other tasks assigned
Requirements:
A smart Bachelor Degree holder in any field
A minimum of 3 years equivalent experience
Excellent English language skills (written and speaking) * Proven Project Management experience in a fasts paced enterprise environment
Prior knowledge of Google Suite (email, calendar, docs, sheets)
Experience and familiarity with Notion, Trello, Salesforce , Expensify
Highly trainable and comfortable in using new platforms * Can handle tasks assigned independently and deliver high-quality work under minimum supervision
Highly organized with keen attention to detail
Strong prioritization skills and can seamlessly multitask
Proficiency in MS Office and Google Suite
Experience in Marketing is an advantage.
Excellent time and task management skills
Strong problem solving skills
Confident in any engagement across all levels at all times
Excellent presentation skills
Ability to work independently and meticulously
Able to demonstrate initiative * Adaptable and comfortable in interacting with colleagues at all levels
Clark Outsourcing

Central Luzon
₱40,000-60,000 per month
Permanent
Full-time