virtual Executive Assistant (german and english speaking)4 More Capital Partners

4 More Capital Partners is a boutique real estate investment firm specializing in solving complex corporate and real estate challenges through strategic advice and hands-on asset management. We operate across Germany, Austria, and the UK, focusing on delivering transparent, results-driven solutions for our clients. Since 2023, we have also invested in a small trading business and intend to continue acquiring businesses outside the real estate space. As a dynamic and growing firm, we value precision, efficiency, and integrity.TasksWe are seeking a highly organized and proactive Virtual Assistant with the highest degree of integrity and trustworthiness to provide comprehensive administrative and operational support. The ideal candidate will be a master of organization, an excellent communicator, and someone who can anticipate needs and manage tasks with precision. You will be a cornerstone of our operations, ensuring that administrative processes run smoothly and efficiently.Key Responsibilities:
Task Management: Proactively identify tasks from various sources (e.g., emails, calls), and meticulously track and manage them using tools like Todoist or Microsoft Planner.
Email & Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up.
Execution Tasks: Handle a variety of logistical tasks including itinerary planning, booking flights and accommodations, and managing invoices.
Financial Administration: Prepare and manage a statement of assets for banks, lenders, and other stakeholders. Support the accountant with tax-related documentation and preparation.
Document Management: Meticulously file and organize documents within our SharePoint system, ensuring all files are easily accessible and logically structured.
Research: Conduct thorough research on various topics to support ongoing projects and initiatives.
Working Hours:This is a fully remote position with flexible hours. However, the ideal candidate will be able to align their schedule with German business hours to accommodate occasional calls and meetings.RequirementsMust-Have Qualifications:
Advanced Excel Skills: Proficiency in Microsoft Excel for data management, analysis, and reporting.
Outlook Expertise: Deep knowledge of Microsoft Outlook for email and calendar management.
Meticulous Documentation: Exceptional documentation and file management skills, with a strong understanding of best practices for digital document storage and organisation in Onedrive / SharePoint.
Productivity: Proficient in using AI assistants such as Gemini and GPT to enhance productivity and efficiency.
Language Proficiency: Fluent in German (required).
Integrity: Demonstrated ability to handle confidential information with the utmost discretion and trustworthiness.
Bonus Skills:
Microsoft Admin Experience: Experience with Microsoft 365 administration is a significant plus.
Language Skills: Proficiency in Spanish is a plus.
BenefitsBenefits:
Remote Work: Enjoy the flexibility of working from anywhere.
Flexible Hours: Accommodate your personal schedule and commitments.
Impactful Role: Be a key player in a small, agile team with direct impact on our success.
Growth Opportunity: Potential to grow with the company and take on new responsibilities in a long-term partnership.
If you are a highly organized, trustworthy, and tech-savvy professional with a passion for providing exceptional administrative support, we encourage you to apply. We look forward to hearing from you!4 More Capital Partners4 More Capital Partners is a boutique real estate investment firm that specializes in navigating complex corporate and real estate challenges. Founded on principles of transparency and accountability, we operate across key European markets including Germany, Austria, and the United Kingdom.Our team brings together expertise in real estate investment, asset management, and strategic advisory services. We pride ourselves on our ability to identify opportunities where others see obstacles, creating value through innovative approaches and hands-on management.
4 More Capital Partners

Cebu City, Cebu
Permanent
Full-time