virtual Admin AssistantsCivicom Pacific Corp.

JOB DESCRIPTION
Job Highlights
 Opportunity to be trained & work directly with our global clients
 Quarterly Performance Incentive + HMO on Day 1
 Fixed Days Off
Job Description
A successful VAA possesses structure, attention to detail, quality focus, high energy, and flexibility to a high-paced deadline-driven organization. The incumbent will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. The daily routine also includes interaction with various executive-level internal clients across the lines of businesses. The VAA will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Main Duties and Responsibilities
Maintain complex and detailed calendars and scheduling for WisdomTree senior personnel through limited access to WisdomTree network to the extent necessary (e.g., OneDrive, Microsoft Outlook, and Teams)
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel for senior personnel, including organizing itineraries, car rentals, air travel, and hotel reservations, through an online travel platform through the Concur travel platform or such other platform as WisdomTree may decide
Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
Assist with reconciling monthly expenses and preparing expense reports for WisdomTree senior personnel using the Concur expense management platform or such other platform as WisdomTree may decide.
Assist with arranging and preparing for internal and external meetings (including in-person meetings as appropriate), including placing catering orders, making dinner reservations, and securing meeting spaces
Produce high-quality emails and messages to individuals at all levels of the organization
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations
Work cooperatively with the administrative assistant's team, in positive partnership to support each other smoothly
Coordinate on ad hoc projects as requested
Assist with various applications and system access requests
Do whatever it takes to get the job done!
JOB QUALIFICATION
Qualifications (Skills and Experience)
At least two years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
An understanding of basic math and budgeting
Advanced ability to organize
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Willing to work in our Alabang, Muntinlupa City or Lapu-Lapu City, Cebu sites but on temporary Work From Home as of the moment
Willing to work US business hours, ET
IF YOU’RE ONE OF THE RIGHT ONES FOR THIS ROLE, YOU GET:
No Queued Calls, Back Office Support for a premiere Offshore Business Account
Fixed Days off—No Shift Rotations
Ready to Onboard as soon as possible
Training
Full-time Probationary Employment on Day 1
HMO Coverage on Day 1
Quarterly Performance Incentive upon regularization
Customer Commendation Incentive
Perfect Attendance Incentive
Government Mandatory Benefits
10 accrued Sick Leave credits in a year upon regularization—unused are convertible to cash
10 Vacation Leave credits in a year upon regularization
Opportunity to grow a unique skill set in the field of business and financial documentation
OTHER JOB REQUIREMENTS
Education
Field of study
Specialization
Clerical, Good Organizational skills, customer management, Client Management