Urgent Hiring! documentation specialistABC Prime Inc

DOCUMENTATION SPECIALIST
 
As documentation specialists, manage and maintain an organization's documents. Will ensure documents are accurate, up-to-date, and compliant with regulations. 
 
Responsibilities 
Prepares requirements for the Application for Electronic Certificate Authorizing Registration (ECAR) to Bureau of Internal Revenue (BIR)
Prepare and process requirements for unit's Title Transfer to Registry of Deeds
Loan Application Processing: Responsible in preparing Bank Letter of Guarantee Requirements. Gather all required documents such as Condominium Certificate of Title, Tax Declaration, property details, and other supporting documents needed for loan applications.
Schedule and notify unit owners for the balance payable, move-in fee and turn-over schedule.
Communication with Banks: Serve as point of contact between the company and the banks.
Document management: Oversee the storage, retrieval, and maintenance of documents
Document creation: Draft, edit, and scan documents
Document organization: Classify, file, and store documents
Document review: Review documents for accuracy and completeness for documents such as Deed of Absolute Sale, buyer's detail to reflect on the 1606 Forms and 2000OT forms.
Document database: Maintain and update a document database such as: Buyers Master list, Buyers Payment Options for the Balance Payable, Turnover Units, List of Units with Letter of Guarantee, Loan Processing Monitoring, and Title Transfer Monitoring.
Document training: Train employees on how to handle and manage documents
Document access: Monitor document usage, access, and retention
Document distribution: Restrict the distribution of and access to certain documents
Document compliance: Ensure documents comply with internal standards and external regulations.
Client Coordination- communicate with clients to request missing or additional documents and clarify any issues related to their loan applications.
Customer Service - understanding customer needs, providing quick service, effective customer service management, being customer-first and prioritizing data security.
Handle responsibilities of the Documentations Officers absence such as preparing Contract to Sell, Deed of Absolute Sale and others.
Skills and qualifications 
Excellent organizational skills
Proficiency in MS Office applications
Good interpersonal and communication skills, and Process-oriented. 
May work with various departments within an organization.  
Qualifications:
Candidate must be a graduate of a Bachelor's Degree in any Business course
Must have at least 2-3 years of relevant experience
Has time management and organizational skills
Result-driven and Customer Care-driven
Have willingness to learn new concepts and manage work pressure
Ability to work with less supervision
With initiative and a Self-starter
Must be a team player with a positive prospective
Can start ASAP