tax Administrative Assistant (u.s. tax preparation, quickbooks experience)DOXA Talent

THE ROLE
Our client is looking for a Tax Administrative Assistant who will play a vital supportive role in the tax administration process. This individual will be assisting the tax department in collecting client documentation, communicating with clients, and being the liaison between clients and the tax department. Important qualities for this individual to be successful in the role will be their attention to detail, organizational skills, and ability to multitask to contribute to the efficient and effective handling of tax-related tasks and responsibilities.
SCHEDULE: 9:00 AM - 6:00 PM Eastern Standard Time (10:00 PM - 7:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
Handle the following data entry duties:
o Enter tax-related data into electronic databases or software systems
o Process information from tax returns, financial documents, and correspondence
Handle the following file management duties:
o Organize and maintain tax records, documents, and correspondence in digital formats
o Create and manage filing systems to ensure efficient retrieval of information
Handle the following correspondence handling duties:
o Manage incoming and outgoing communications related to tax matters
o Answer phone calls, respond to emails, and direct inquiries to the appropriate personnel
Handle the following appointment scheduling duties:
o Coordinate appointments and meetings for tax administrators or tax preparers with clients or other stakeholders
o Manage calendars and send reminders
Assist with the preparation of various tax-related documents, such as tax returns, forms, notices, and letters
Provide administrative support to clients, such as answering basic inquiries, assisting with document submissions, and directing clients to the appropriate resources or personnel for further assistance
Handle the following research assistance support duties:
o Research tax-related topics or inquiries as requested by tax administrators or other team members
o Gather information from various sources, summarizing findings, and preparing reports
QUALIFICATIONS
A Bachelor's degree in the related field is preferred
Understanding of U.S. tax preparation
Ability to Use various applications to collect and remit information from clients
QuickBooks Online proficient
Strong computer aptitude, which includes expertise with Microsoft 365 applications
Experience in a multi-client environment
Strong English and communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment-independent worker, self-directed
What awaits you upon securing the position?
Attractive compensation
Assured allowances
Leave credits
Overtime Pay
Night differential benefits
Comprehensive health and life insurance upon hiring, covering one free dependent
Special anniversary incentives
13th-month salary bonus
We provide the necessary equipment!
Other Details
Work Schedule: Night Shift
Full Time
Permanent WFH set-up
Summary of role requirements:
Looking for candidates available to work:
Monday: Evening
Tuesday: Evening
Wednesday: Evening
Thursday: Evening
Friday: Evening
2-3 years of relevant work experience required for this role
Working rights required for this role