start asap! 1 - Office AdministratorEminent Builders Inc.

An Office Administrator provides leadership support and performs clerical tasks to support smooth and efficient operations. An Office Administrator is a professional who oversees operations throughout his organization. He should be well organized and able to multitask easily.
       To be a successful administrator, you should be committed to ensuring smooth and efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive and detail-oriented. In this role, you will be required to oversee administrative and bureaucratic activities; greet and direct office visitors; collect, organize and retrieve information and documents; and arrange meetings and trips.
 
DUTIES AND RESPONSIBILITIES:
 
1.      Coordinate office activities and operations to ensure efficiency and compliance with company policies.
2.      Support and assist colleagues when needed. Handle inquiries from managers and employees and resolve technical issues within their area of expertise.
3.      Perform basic office tasks such as filing, delivering mail, answering emails and phone calls, and data entry.
4.      Keep records and reports up to date. Maintain internal databases and maintain a filing system customer and external partner data.
5.      Submit timely reports and prepare presentations or proposals as assigned.
6.      Coordinating schedules and managing calendars for multiple parties to ensure activities are organized properly and without conflict.
7.      Manage agendas, travel arrangements, appointments, etc. for utility drivers.
8.      Maintain and track inventory of office supplies. Order, store and distribute office supplies as needed.
9.      Performs liaison works with different agencies and secures various permits, certificates, clearances, and other required documentation.
10.   Handle queries from managers and employees and handle technical issues in their area of expertise.
11.    Other duties and responsibilities as assigned, as well as participation in cross-training.
 
QUALIFICATIONS:
1.      Degree in business administration or any relevant field.
2.      With at least 1 year experience in administrative services or related fields.
3.      Proactive, organized approach to multitasking
4.      Strong leadership and interpersonal skills
5.      Knowledge of office policies and procedures
6.      Experience with office management tools (MS Office software, in particular)
7.      Excellent organizational and time-management skills
8.      Excellent written and oral communication skills
9.      Problem-solving attitude with an eye for detail
10.   With SSS, PhilHealth, Pag-IBIG, and TIN
11.   Can start ASAP!