site Secretary and dccoKajima Philippines Incorporated

Job Description:
· Perform secretarial & clerical works for the project site.
· Prepare letters, correspondences, internal & external communications related to the execution of the project under the direction of the Project Manager.
· Make records of meeting schedules & appointments & remind concern site staff of such schedules. Make & receive phones calls and fax.
· Receive & records letters, submittals, samples, etc. related to the project from suppliers and sub-contractors, then distribute to the concern Engineer.
· Receipt, registration, distribution, filing, record and control of quality documents.
· Handling, storage, safekeeping, transmission & loaning of quality documents.
· Take & prepare meeting minutes for all weekly coordination and client meetings.
· Prepare master lists of quality records; establish system of filing, indexing, and distribution of external and internal document.
· Keeping tracks of all controlled and uncontrolled quality documents.
· Establish and maintain the Document Control Center at project site
·Responsible in complying with KTMS.PH (IMS) procedures, work instructions of related processes based on the implemented Integrated Management System.
· Completion of all KTMS.PH (IMS) documented information within the deadline, particularly with forms, checklists and/or other records necessary to the related processes, internal or external
Any task in relation to the designation directed by Immediate Supervisor or Top Management.
Job Qualification:
· Graduate of any 4 year College Course
· Extensive experience & proficiency in the operation of computer & office equipment like fax & Xerox machines.
· Good communication skills both verbal & written.
· Fully conversant with MS Office software.
· At least 2 years experience related in related field.