SecretaryCheng Xin Shipmanagement Pte Ltd

Role & Responsibilities
Report to the General Manager (GM), provide efficient secretarial and admin support to the senior management.
Maintain calendars, coordinate appointments and report weekly executive out-of-office schedule;
Collate internal reports, check reports on behalf of the GM;
Prepare reports and presentations, maintain a proper documentation and filing system;
Draft general & confidential correspondence, memorandums, and divert calls to the right party in the senior management's absence;
Manage travel arrangements, including: itinerary planning, hotel accommodation, flight and vehicle bookings, VISA applications etc.;
Arrange local transport, hotels bookings for the HQ's Senior Management visits as and when required;
Process monthly expenses claims with complete attachment;
Take meeting minutes and maintain records for operations and any ad-hoc projects;
Organize business contact information and update mailing lists (for calendars, greeting cards, etc.);
Project management - follow up the work progress with all departments and update the GM on the project's status;
Maintain the Company's contract register up to date;
Check and screen all documents for GM's signature, with the supporting documents;
Provide support to HR & Admin Department ie. staff engagement activities when required;
Any other ad-hoc duties as assigned by the GM;
Requirements
Bachelor's Degree / Diploma in Business Administration;
At least 2 years' relevant working experience;
Fast learner, meticulous, committed and able to multi-task in a fast pace environment;
Action oriented, strong work ethic and integrity;
Excellent IT skills and proficient in MS Office i.e. Word, PowerPoint, Excel, Outlook;
Excellent command of both verbal and written English and Chinese to communicate with Chinese-speaking counterpart;
Possess a pleasant personality and communicate well with all levels of staff.