Secretary (office of the president)Xavier University-Ateneo de Cagayan

Job Summary:
Provide comprehensive support to the President. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Duties and Responsibilities:
Maintain the President's agenda and assist in planning appointments, board meetings, conferences etc.
Conduct research, design and produce documents, reports, and presentations; collect and prepare information for meetings with staff and outside parties; compose and prepare correspondence.
Maintain contact lists and directories; receive and screen phone calls and redirect them when appropriate
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Handle confidential documents ensuring they remain secure
Manage electronic and paper records ensuring information is organized and easily accessible
Act as a liaison and provide support to the Board of Trustees; arrange and handle logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary during her absence.
Work closely with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
Qualifications:
• Bachelor's degree in English, Communication Studies , Jouranlism , or related field.
• At least one (1) year of secretarial work experience
• Has advanced computer skills, in particular MS Excel, to compile, analyze and manipulate data for reporting and work processing purposes
• Specific training in business skills including file management, records keeping, verbal and written English communication skill and time management
• Accurate and focused on details
• Ability to work well in a collaborative team environment
• Outstandng writing skills
Summary of role requirements:
Looking for candidates available to work:
Monday: Morning, Afternoon
Tuesday: Morning, Afternoon
Wednesday: Morning, Afternoon
Thursday: Morning, Afternoon
Friday: Morning, Afternoon
Saturday: Morning
1 year of relevant work experience required for this role
Working rights required for this role