scheduling and Administrative AssistantThe Remote Group Limited

Position: Scheduling and Administrative Assistant
Schedule: 7am to 4pm
Work set-up: On-site (Clark, Pampanga)
Duties & Responsibilities:
Receptionist and Administrative duties
Client phone calls and messages management
Booking, uploading jobs into schedule
Scheduling job, maintaining emails and notes
Uploading and booking jobs from all portals
Sending new employee packs
Keeping track of Garden Mowing lists
Keeping track of jobs for the month ahead
Financial Assistant duties
Employee timesheets
Preparation of quotes using standard costing
Preparation and following up of invoices
Checking contractor/ supplier invoices
Checking receipts received, print or add to folder and email
Stock control and productivity reporting
General functions and tasks include:
HR Admin task
Invoicing
Payroll
Team Hours Monitoring and Recording
Bank Reconciliations
Employee Contracts
Implementing Directions on Special Projects
Office Support (to assist in the biking)
Qualifications:
Experience as an Administrative assistant or virtual assistant.
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
The Remote Group Limited

Mabalacat, Pampanga
Permanent
Full-time