sales Documentation AssistantSM Investments

General Duties
The Sales Documentation Assistant shall be in-charge of the following tasks:
. Booking of sales
. Preparation, routing, and notarization of contracts, deeds, and other purchase-related documents.
. Preparation of various reports (i.e. sales reports, clubshare inventory, seller's production, etc.)
. Validation and processing of seller's commission and incentives.
. Coordination of various membership-related activities.
. Attending to various Sales Documentations concerns as may be raised by clients and sellers.
Detailed Duties
I. Booking of Sales
. Receives and handles of reservation documents.
. Books and encodes new sales in SAP Real Estate (RE).
. Tracks, maintains and analyzes client's data and requirements in SAP, Record Imaging (DIS), etc.
. Monitors and ensures documents reliability, accuracy and completeness of documentary requirements.
. Monitor submission of documentary requirements from clients and sellers.
II. Preparation, routing, and notarization of contracts, deeds, and other purchase-related documents
. Prepares contract to sell and other purchase-related documents.
. Prepares request for payment for notarial fee.
III. Preparation of Various Reports
. Monitor daily dales reports.
. Prepares monthly sales reports, monthly Mancomm reports, BU ExComm reports, etc.
. Prepares clubshare inventory report and clubshare projection report.
. Provides documentary and status reports to Managers and Executives.
IV. Validation and processing of Seller's Commission and Incentives
. Validates data submitted by Accounting Dept. for commission release bi-monthly
. Qualifies accounts for Cash and Documentation Incentives bi-monthly
. Prepares reports for Sellers as to the status of lacking documents of their respective Clients which need to be complied in order to qualify for Commission and Incentive
V. Coordination of Various Membership-Related Activities
. Prepares Activation Clearance for Membership
. Monitor submission of membership-related documents from Clients to activate their Membership.
. Coordinates schedule of interview schedule of clients with Membership Department, Sellers etc.
. Coordinates with Membership Department for other matters related to membership acquisition.
VI. Attending to various concerns
. Attend to client concerns via phone calls, video conference, email, walk-in etc.
. Prepares memo related to Client's request (BRF)
. Coordinates with internal and external clients in line with sales booking.
VII. Other tasks
. Validates accounts submitted by Accounting Department re: qualified accounts for CWT remittance.
. Handles other adhoc tasks which may be assigned from time to time.
Professional Eligibility
None
Skills
MS Office proficient. with background in SAP RE.
Education
Graduate of 4-Year course (Business, Management or Real Estate Management)
Experience
With more than three (3) Years of working experience handling Sales Documentation and Sales Admin tasks.
Responsibility
The Sales Documentation Assistant shall be in-charge of the following tasks:
. Booking of sales
. Preparation, routing, and notarization of contracts, deeds, and other purchase-related documents.
. Preparation of various reports (i.e. sales reports, clubshare inventory, seller's production, etc.)
. Validation and processing of seller's commission and incentives.
. Coordination of various membership-related activities.
. Attending to various Sales Documentations concerns as may be raised by clients and sellers.