receptionist/facilities Admin Assistant - alabangIBEX Global

Overview
The Receptionist/Admin Assistant is tasked to support the over-all administrative function of the site he/ she is assigned to. He/ she is also responsible for manning the reception desk and handling phone calls.
Responsibilities
Provide office support in order to ensure efficiency and effectiveness within the site.
Receive, direct and relay phone messages and fax messages
Direct the visitors and general public (applicants) to the appropriate staff member
Receive and route documents/ mails
Assist in the planning and preparations of meeting, conferences and client visits
Maintain and adequate inventory of office supplies
Provide secretarial support
Perform clerical duties in order to maintain site's administration
Develop and maintain a current and accurate database for company issued equipment and supplies
Coordinate the repair and maintenance of equipment and site
Monitor consumption of supplies
Perform receptionist functions
Answer all incoming calls and handle caller's inquiries whenever possible
Re-direct calls as appropriate and take adequate messages when required
Greet, assist and/or direct employees, visitors and the general public
Perform purchasing functions
Canvassing/ sourcing suppliers/ vendors/ contractors
Follow-up proposal/ quotations from vendors
Release of check
Perform other related duties as required
Qualifications
High school graduate or college level
One to two years administrative role experience
BPO experience is a plus
Flexible to shifting schedule and can work on holidays
IBEX Global

Alabang, Muntinlupa City
Permanent
Full-time