receptionist/ Administrative Assistant | boholIBEX Global Solutions (Philippines) Inc.

Candidate must possess at least a Vocational Diploma / Short Course Certificate, Bachelor's/College Degree , any field.
At least 1 year(s) of working experience in the related field is required for this position.
Applicants must be willing to work in Tagbilaran City.
Preferably 1-4 Yrs Experienced Employees specializing in Clerical/Administrative Support or equivalent.
Amenable to work on Graveyard/Shifting schedules
1 Full-Time position available.
JOB SUMMARY:
The Receptionist/ Administrative Assistant is tasked to support the over-all administrative function of the site he/ she is assigned to. He/ she is also responsible for manning the reception desk and handling phone calls.
JOB DESCRIPTION:
Provide office support in order to ensure efficiency and effectiveness within the site.
Receive, direct and relay phone messages and fax messages
Direct the visitors and general public (applicants) to the appropriate staff member
Receive and route documents/ mails
Assist in the planning and preparations of meeting, conferences and client visits
Maintain and adequate inventory of office supplies
Provide secretarial support
Perform clerical duties in order to maintain site's administration
Develop and maintain a current and accurate database for company issued equipment and supplies
Coordinate the repair and maintenance of equipment and site
Monitor consumption of supplies
Perform receptionist functions
Answer all incoming calls and handle caller's inquiries whenever possible
Re-direct calls as appropriate and take adequate messages when required
Greet, assist and/or direct employees, visitors and the general public
Perform purchasing functions
Canvassing/ sourcing suppliers/ vendors/ contractors
Follow-up proposal/ quotations from vendors
Release of check
Perform other related duties as required
KNOWLEDGE, SKILLS and ABILITIES:
Knowledge
Strong knowledge of Microsoft Office
Purchasing and Vendor Coordination
Administrative and Office Management
Purchasing and Inventory Process
Skills
Outstanding analytical skills
Good oral and written English communications skills
Excellent interpersonal skills
Effective organizational skills and time management skills
Strong multitasking skills
Abilities
Ability to come up with sound and accurate decisions in any given circumstance
Ability to exhibit professionalism
Ability to communicate effectively with internal and external associates
Ability to work under pressure
Ability to focus on details
Ability to produce accurate reports in a timely manner
Ability to coordinate well with vendors and clients
Ability to work on a shifting and graveyard schedule
COMPETENCY:
Adaptability
Customer Service
Quality
Persuasiveness
Time Management
Sociability
Communication Skills
Motivation
Leadership Skills