Purchasing adminCebu Palm Grass Hotel

PURCHASING ADMIN
 
Position Overview:
 
We are seeking a detail-oriented and organized individual to fill the role of Purchasing Admin Staff. The primary responsibility of this position is to support the procurement process, ensuring the efficient and timely acquisition of goods and services. The Purchasing Admin Staff will play a crucial role in maintaining accurate records, managing vendor relationships, and contributing to cost-effective purchasing decisions.
 
Key Responsibilities:
Procurement Coordination: Facilitate the end-to-end procurement process, including sourcing, negotiating with suppliers, and issuing purchase orders.
Vendor Management: Cultivate and maintain positive relationships with suppliers, negotiating terms and conditions to achieve favorable agreements. Evaluate vendor performance to ensure compliance with quality and delivery standards.
Record Keeping: Maintain accurate and up-to-date records of purchase transactions, including prices, delivery timelines, and quality specifications. Utilize purchasing software and systems efficiently.
Cost Control: Collaborate with other departments to identify cost-saving opportunities without compromising product quality or service levels. Monitor and analyze market trends to make informed purchasing decisions.
Compliance: Ensure compliance with organizational policies and relevant regulations. Stay informed about changes in procurement laws and practices.
Communication: Effectively communicate with internal stakeholders, including departments and management, to understand their purchasing needs and provide timely updates on procurement activities.
Conflict Resolution: Address and resolve any issues or discrepancies related to purchased items, deliveries, or invoices. Work closely with vendors and internal teams to find solutions.
Budget Management: Contribute to budget planning and control by providing accurate and timely information on expected expenditures and potential cost variances.
Qualifications:
Bachelor's degree in Business Administration, Supply Chain Management, or a related field
Proven purchasing admin experience with an accounting is preferred.
Strong negotiation skills and ability to build and maintain effective relationships with suppliers.
Proficiency in using purchasing software and Microsoft Office Suite.
Excellent communication and organizational skills.
Detail-oriented and capable of managing multiple tasks simultaneously.
Knowledge of procurement regulations and best practices is an asset.