proposal Admin AssistantAzeus Systems

The Proposal Admin Assistant is responsible for providing comprehensive support to the Proposal Manager, as well as the other members of the Proposal Team as required. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities
Assist with data collection and maintenance of the team's knowledge library including researching, updating, and compiling corporate information such as company profiles, CVs of key personnel, and other standard materials for proposals
Assist with proposal writing by sending requests and coordinating with respective teams
Assist with typing, formatting, and compiling proposal information using Microsoft Office tools (Word, Excel, Powerpoint, etc.)
Schedule and facilitate proposal kick-off or strategy meetings
Aid in proposal procurement: from acquiring the tender documents to maintaining accounts on tender portals.
Keep the proposal database up-to-date
Perform other proposal-related administrative tasks as needed
Qualifications
At least 1 year of working experience as Executive/Personal Assistant
Experience in gathering and consolidating data from multiple teams
Proficient in using Microsoft Office and Google Workspace
Good English communication skills both verbal and written with strong computer skills
Ability to work under tight deadlines, high-volume tasks, and respond to last minute requests and compressed schedules
Ability to take initiative and exercise commitment and dedication while working independently or with a team
Strong attention to detail and ability to identify gaps in consistency of a document/task
Hiring Condition: Successful completion of background checking will be required as a condition of hire.
Why Join Us?
Competitive salary
Intensive training
Exposure to a variety of technologies and roles
Hands-on Mentoring
Opportunities to learn and grow on the job
Mature company undergoing significant expansion in terms of markets and new product opportunities
Continuous R&D on new technologies
Focus on quality and streamlined processes: CMMI Level 5
Semi-flexible work schedule
Family-like work environment
No office politics
Performance Bonus
Health insurance for employee and one dependent
Free morning and afternoon snacks, refreshments, and vitamins
Paid leaves
Salary loan benefit
Retirement benefit
Loyalty and anniversary gifts
Azeus Systems

Philippines
Permanent
Full-time