project Procurement assistantFAO

Organizational Setting For more than four decades, the Food and Agriculture Organization of the United Nations has been working with the Government of the Philippines, civil society, community-based organizations and the private sector to address challenges in the agriculture, fisheries and forestry sector. Joint efforts have included increasing sustainability in agricultural production, promoting value-adding practices, improving post-harvest management, enhancing productivity and increasing the resilience of agriculture-based livelihoods to natural disasters, climatic hazards, and armed conflict. Reporting Lines The Project Procurement Assistant reports to the ECTAD National Project Coordinator and Assistant FAOR for Administration. Technical Focus The Emergency Centre for Transboundary Animal Disease (ECTAD) Country Team is dedicated to working with governments in preventing and controlling emerging infectious and zoonotic diseases by working closely with national and international stakeholders in the animal production and health sector. The tasks envisaged for this assignment are to be carried out through the Emergency Centre for Transboundary Animal Diseases (ECTAD), which is currently implementing a number of projects in the country. Content generation and packaging (layout and design) various project and programme information and communication materials and collaterals, including for social media; communications support to conduct of project-, and programme- related events and activities, including online/virtual (i.e. webinars), while ensuring coherence with FAO's corporate communication policy and operational guidelines for all communication and information outputs. Tasks And Responsibilities The Project Procurement Assistant shall perform the following tasks: Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, identification of method of solicitation, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, drafting amendments and/ or renewals to contracts and service orders under the guidance of the supervisor, applying in-depth knowledge of the procurement applications and regulations; Prepares and presents cases to the Local Procurement Committee; Review purchase requisitions, orders, contracts and tenders to ensure that they are technically complete and in conformity with established FAO rules and procedures; Ensure that procurement actions are completed in a timely manner in accordance with the relevant rules and procedures; ensure timely information on the status of procurement activities and all related issues; Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines Maintain and monitor database records related to procurement actions undertaken, assigned tenders, and contracts; coordinate collection of statistical information on procurement actions and ensure that information maintained in the relevant systems is accurate and updated; Prepare, review and analyze periodic monitoring reports making recommendations and taking action as instructed; Participate in meetings with suppliers; Support knowledge building and knowledge sharing across the Country Office through training of staff and briefing of colleagues on the use of the Oracle Procurement Module and other IT applications utilized in the Procurement Service; Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes; Provide procurement reporting as well as clarification/information for auditing purposes; Perform other duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements The candidate must have a university degree in Business Administration, Management, or other related discipline. At least 4 years of relevant experience in procurement, logistics, and related fields. A national of the Philippines Working knowledge (level C) of English and Filipino FAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement Technical/Functional Skills Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams; Excellent written and oral communication skills in English and Tagalog; and General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point). Experience in ERP software (Oracle, SAP, etc.) is an advantage. CIPS certified is an advantage, but not a requirement. Additional Information FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Job Posting 18/Jan/2024 Closure Date 01/Feb/2024, 5:59:00 PM Organizational Unit FAPHI - FAO Representation in The Philippines Job Type Non-staff opportunities Type of Requisition NPP (National Project Personnel) Grade Level N/A Primary Location Philippines-Mandaluyong City Duration 3 Months with possibility of extension Post Number N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality
foundit

Philippines
Permanent
Full-time