Project Assistant i (project-based)Asian Institute of Management
Salary: Agreement
Work form: Full time
Posting Date: 20/11/2023
Deadline: 10/03/2022
Description
The Project Assistant I (ACCeSs Lab Associate) is expected to work with cross-functional team members in delivering high quality outputs for the DOST-PCIEERD grant project titled, "MINERVA: Monitoring of INdicators for Efficient Redevelopment and Value Assessment". Within the scope of the project, s/he is responsible for providing comprehensive administrative support in ensuring that the project and its engagements will run smoothly in accordance to the standards of the Institute and the DOST Guidelines.
More generally, s/he will assist the ACCeSs Lab Manager and ACCeSs Lab Coordinator in the facilitation and implementation of various initiatives of ACCeSs lab that aims to lead and promote the use of data science, artificial intelligence, and computational models
Responsibilities
In charge of the day-to-day administration, including interfacing/ liaising with MINERVA Project team, ACCeSs data scientists and engineers, the different programs of ASITE, and other internal & external partners.
Assist the ACCeSs Lab Manager and ACCeSs Lab Coordinator in monitoring and implementing projects by ensuring that all administrative concerns and needs are met and that they are aligned with the AIM standards and procedures:
providing excellent business communication
producing consistent reports on the status of the different collaborations/projects
Prepare formal correspondences (e.g. memo, reports, minutes of the meetings, and other collaterals)
Develop and maintain a filing system; ensure proper management and filing of ACCeSs's record, including project expense records.
Organize and schedule appointments. Prioritize and arrange meetings, conferences, and appointments for the ACCeSs team.
Ensure prompt processing of paperwork such as purchase requests (PRs), requests for payment (RFPs), reimbursements, cash advances, etc.
Execute and coordinate office operations (meetings, conferences, workshops, and/or special events, etc.) and building/equipment maintenance requests;
Monitor office inventories and ensure availability of supplies.
Organize travel arrangements and itineraries, travel authorization/vouchers; identify and prepare background materials needed to support travel/funding.
Provide general support to ACCeSs lab visitors; and,
Perform ad hoc tasks relevant to the position as needed.
Asian Institute of Management
The Project Assistant I (ACCeSs Lab Associate) is expected to work with cross-functional team members in delivering high quality outputs for the DOST-PCIEERD grant project titled, "MINERVA: Monitoring of INdicators for Efficient Redevelopment and Value Assessment". Within the scope of the project, s/he is responsible for providing comprehensive administrative support in ensuring that the project and its engagements will run smoothly in accordance to the standards of the Institute and the DOST Guidelines.
More generally, s/he will assist the ACCeSs Lab Manager and ACCeSs Lab Coordinator in the facilitation and implementation of various initiatives of ACCeSs lab that aims to lead and promote the use of data science, artificial intelligence, and computational models
Responsibilities
In charge of the day-to-day administration, including interfacing/ liaising with MINERVA Project team, ACCeSs data scientists and engineers, the different programs of ASITE, and other internal & external partners.
Assist the ACCeSs Lab Manager and ACCeSs Lab Coordinator in monitoring and implementing projects by ensuring that all administrative concerns and needs are met and that they are aligned with the AIM standards and procedures:
providing excellent business communication
producing consistent reports on the status of the different collaborations/projects
Prepare formal correspondences (e.g. memo, reports, minutes of the meetings, and other collaterals)
Develop and maintain a filing system; ensure proper management and filing of ACCeSs's record, including project expense records.
Organize and schedule appointments. Prioritize and arrange meetings, conferences, and appointments for the ACCeSs team.
Ensure prompt processing of paperwork such as purchase requests (PRs), requests for payment (RFPs), reimbursements, cash advances, etc.
Execute and coordinate office operations (meetings, conferences, workshops, and/or special events, etc.) and building/equipment maintenance requests;
Monitor office inventories and ensure availability of supplies.
Organize travel arrangements and itineraries, travel authorization/vouchers; identify and prepare background materials needed to support travel/funding.
Provide general support to ACCeSs lab visitors; and,
Perform ad hoc tasks relevant to the position as needed.
Asian Institute of Management
Other Info
Philippines
Permanent
Full-time
Permanent
Full-time
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Asian Institute of Management
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