project Administrative aide vAdvanced Science and Technology Institute

Duties and Responsibilities:
Under general supervision and direction, HE/SHE shall perform the following:
1.) Updating of Procurement Management Section procurement monitoring tools (i.e., delivery monitoring tool, purchase request monitoring, etc.)
2.) Sending Request for Quotations to External Provider / Suppliers
3.) Updating / Following up of Bidders' eligibility requirements
4.) Following up of delivery based on terms indicated in DOST-ASTI Purchase Orders (POs)
5.) Scanning and sending of approved POs to External Providers / Suppliers and coordinating receipt
6.) Scanning and sending approved Notice to Proceed (NTP) to External Providers / Suppliers coordinating receipt
7.) Following up of signed PO and NTP from External Providers / Suppliers
8.) Routing of procurement / Bids and Awards Committee (BAC) documents
9.) Filing of procurement / BAC documents
10.) Distribute and collect ISO-related forms (i.e., Customer Satisfaction Survey, Supplier Evaluation Form, etc.) and summary/analysis preparation
11.) Attend BAC meetings and other proceedings
12.) Assist in preparation of attendance sheets and minutes of meetings
13.) Assist in preparation of Supplemental/Updated Annual Procurement Plan
14.) Assist in preparation of Procurement Monitoring Report and other procurement-related reports
15.) Perform other tasks as may be required