Personal Assistant - work from homeFiltaGlobal

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Work for a rapidly expanding broad line of food service in Australia.
Join a dynamic team of talented, motivated niche specialists from Australia.
Learn from experts in the international foodservice industry and take advantage of a clear, unrivalled international career path in operation management.
About the Company
They are an Australian foodservice distributor company with an extensive range of frozen, chilled, dry groceries, food, packaging & cleaning products to the hospitality industry. They also provide personalised services and search specific products to produce the desired menu for their customer.
About the Role
As a Personal Assistant, you will primarily work with the Head of Finance and Retail in managing the administrative, reporting, planning, scheduling, and organising tasks to keep time and attention focused on company goals, projects, and priorities. You will be expected to process and resolve issues quickly, and with little direction at times.
Key Responsibilities and Accountabilities
Become an extension of the Head of Finance and Retail by having the ability to anticipate their needs, see around the corner, and remember things before they do.
Ability to ramp quickly when it comes to new information and learning new things while keeping the managers up to date at least three times a day.
Provide strategic support to the Head of Finance and Retail and help organise and execute larger picture items and special projects. Catching and updating the small things and being extremely detail-oriented and initiative is a must-have in this role.
Contribute ideas and feedback about all operating processes to improve the effectiveness of work undertaken for the overall operation process.
Taking dictation and minutes and writing them up subsequently.
Manage professional and personal scheduling including agendas, emails, calls, travel arrangements, client management, and other operation management.
Maintain professionalism and strict confidentiality with all information, and exercise discretion when interfacing with the business.
Act as a point person between the Head of Finance and Retail and all departments as well as to the customer and clients on all matters about the operations of the business.
Reliably prepares, edits, and maintains correspondence, communications, presentations, and other documents for the Operations Team.
Prepare and/or complete documents and templates such as employment contracts, quotations and other tasks that may be assigned.
Position Prerequisites
Minimum of 1 to 2 years of experience in administration roles with an ability to communicate confidently with Western managers.
Prior experience in working with Australian clients is an advantage.
Experience managing a dynamic, rapidly changing office and providing administrative support.
With intermediate Microsoft Excel skills, but advanced Excel skill is an advantage.
About Successful Candidate
You should be proactive and a team player. Working with different stakeholders and even clients, you must have good communication skills and high attention to detail. As a coordinator, you have to make sure that every task is being attended to and the Head is giving timely feedback and update. This is a fast-paced environment, you should have the ability to multi-task, prioritise effectively and manage your own work schedule.
Personality Fit
A can-do attitude with a high level of personal motivation.
Ability to work in shifting schedule.
Someone who has a passion for doing administrative tasks.
Great interpersonal and social skills and embodies trustworthiness.
Someone proactive, initiative, and responsive on the given tasks.
Not a yes or no person and have creative and interesting ideas and suggestions.
Someone who can be adaptive, flexible, and cooperative in the tasks assigned.
Strong ability to communicate across multiple customers, clients, and managers, both written and verbal. Excellent personal organisation and time management
Benefits
HMO for yourself (with Covid Insurance coverage) and one dependent within the first month.
20 combined SL/VLs per year accrued from day one (you will have 10 accrued once you pass regularisation).
Additional 1 birthday leave after regularisation.
Birthday cake on your birthday.
Monthly Company Paid Social Club
Year-round employee support for professional needs by accredited life coaches & employee experience specialists.
Career guidance and growth sessions.
Education & training on how to work effectively within fast-growing, global organisations with certificates.
Shift Time
6:30 am to 3:30 pm - Manila Time - Monday to Friday (Work from Home)
What's Next?
Click the Apply button, attach your CV, and complete the questionnaire!
As this is an urgent requirement, if you want to fast track your application, please email Jessa Reforma at
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FiltaGlobal

Philippines
Permanent
Full-time