Personal Assistant to the ceoHRT People Solutions

PERSONAL ASSISTANT TO THE CEO
 
We are looking for a proactive and detailed-oriented Personal Assistant to the CEO to serve as the primary contact between the internal departments, team members, and external stakeholders, handling all communication with discretion and professionalism.
 
What You'll Do
Collaborate with internal departments to facilitate task completion and ensure alignment with CEO directives.
Manage the CEO's personal and professional calendar, schedule meetings, and coordinate appointments to avoid conflicts.
Oversee and ensure timely monitoring and updates of all recurring responsibilities, obligations, and deadlines.
Organize and coordinate travel arrangements for both business and personal trips, including booking flights, hotels, transportation, and preparing detailed itineraries.
Handle personal errands and tasks for the CEO and family, including personal shopping, gift procurement, visa processing, doctor appointments, and planning family events.
Process, organize, and file documents efficiently.
Ensure timely monitoring and payment of recurring property-related obligations, including association dues, utilities, insurance, and real property taxes (RPT) for all managed properties.
Manage household expenses, budgets, and relationships with vendors.
Handle all personal, professional, and highly confidential information and communication with complete discretion.
May be required to extend working hours to accommodate off-peak tasks or urgent matters.
What We're Looking For
Graduate of any 4-year course, preferably in Business Administration, Office Administration, Management, Finance, or related field
Strong working experience (3 years and up)
Proven experience in administrative roles, basic HR, finance or office operations
Familiar with vendor coordination, procurement, or travel logistics
Knowledgeable in business permits, compliance requirements, Labor laws
Socially versatile with strong interpersonal and communication skills
Excellent organizational, time management, and vendor management abilities
Detail-oriented in handling documents, inventories, and records
Skilled in budgeting and financial oversight
Proficient in Microsoft Office, Google Sheets, and other communication tools
Strong leadership capabilities with the ability to work independently or in a team
Maintains high ethical standards, especially with confidential matters