personal & Administrative AssistantCareer Point

PERSONAL & ADMINISTRATIVE ASSISTANT
 
Work Hours: Monday to Saturday 
Work Location: Metro Cebu
Pay Range: P 20,000 to P 23,000 per month
 
Job Summary:
 
The Personal and Administrative Assistant provides high-level administrative and executive support to the Owner in performing personal, administrative and office functions, and overseeing special projects. This role requires a highly organized, proactive individual with excellent communication skills and the ability to manage multiple priorities in a very fast-paced environment.
 
Job Duties and Responsibilities:
Administrative Support and Meeting Coordination:
Manage calendar, maintain schedule appointments and coordinate meetings.
Prepare reports, presentations, meeting summaries and other business documents
Handle incoming and outgoing communications and correspondences
Organize and coordinate meetings
Arrange conference calls and video meetings
Project Management:
Assist in planning and executing special projects
Conduct research, compile data, and prepare reports 
Monitor project progress and provide regular updates 
Conduct research, manage contacts, and support business development (e.g., introductions, follow-ups)
Document Management and Liaison:
Maintain confidential files and records
Develop and implement systems for document management and organization
Serve as a liaison between executives and other departments and clients
Build and maintain positive relationships with internal and external stakeholder
Handle sensitive and confidential matters with discretion.
Send timely reminders and follow-ups for upcoming engagements or appointments
Travel Arrangements and Personal Support:
Assist with personal errands, appointments, and household-related tasks when necessary
Drive the Owner across all clients, offices of government agencies, meeting venues, among others
Arrange domestic and international travel
Ensure travel plans align with the Owner's schedules and preferences
Handle travel-related issues and changes promptly and efficiently
Job Qualifications:
Graduate of any 4 year course
Minimum of 1 year of work experience as a personal, administrative or executive assistant or in a similar role supporting executives
Willing to be based in an office or private household; requires regular travel within Cebu or errands outside the office
Experience with travel arrangements and project management is a plus
Experience in administrative roles, project management, or customer service
Ability to handle confidential information with integrity