permanent_ ADMINISTRATIVE OFFICER iv_osec-dswdb-adof4-5-2016_nrlmbDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:
Office: National Resource and Logistics Management Bureau
ADMINISTRATIVE OFFICER IV
Item Number : OSEC-DSWDB-ADOF4-5-2016
Compensation : SG 15 (Php 33,575.00)
Place of Assignment : National Response and Logistics Management Bureau
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Bachelor's degree relevant to the job
Experience : One (1) year of relevant experience
Training : Four (4) hours of relevant training
Eligibility : Career Service Professional / Second Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education : Bachelor's degree preferably in Management, Business/Public Administration or any other related courses
Experience : At least one (1) year of experience preferably related to warehouse logistics, production, donation facilitation/processing/monitoring, financial and quality control standard setting and volunteers' assistance
Training : At least eight (8) hours of training preferably related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers' deployment
ADDITIONAL COMPETENCY
1. Above average knowledge on use of MS Office
2. Great attention to details
3. Above average knowledge in planning/organizing/accounting
4. Above average knowledge on the logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers' deployment
5. With excellent written and oral communications skills
6. Able to work harmoniously, competently and effectively even under pressure
JOB DESCRIPTION
Under general supervision, performs supervisory, technical, administrative and support functions of Administrative Division (AD) and does other related works.
FUNCTIONS AND RESPONSIBILITIES
1. Acts as a Unit Head of a Section;
2. Provides administrative and technical support in the management of relief items;
3. Prepares memorandum/ proposal/ TOR and other correspondents of AD;
4. Develop and recommend improved warehousing and logistics plans/ packing and repacking of FFPs layout/donation facilitation systems/finance and quality control procedures and volunteers' assistance process;
5. Facilitate the procurement of different requirements in the office;
6. Provide technical and consultative services to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/ internal control policies and standards implementation/ donation facilitation process and volunteers' assistance procedures;
7. Consolidate/reconcile data/reports of NRLMB;
8. Prepare communications and reports related to management of relief items;
9. Assist in the provision of technical assistance to FOs in the Management of relief items;
10. Assist in coordinating the general administrative services functions of NRLMB related to logistics capacity assessment;
11. Prepares periodic reports related to the stockpile inventory and request for augmentation of relief items;
12. Prepares reportorial requirements on warehousing and logistics for the DSWD EXECOM/ MANCOM and oversight agencies;
13. Reviews/ recommends the development and enhancement of policies/ guidelines/ systems/ procedures of NRLMB; and
14. Perform other tasks that may be assigned from time to time.
Job Outputs:
1. Communications and reports
2. Weekly, Monthly, Quarterly and Annual Reports
3. Consolidated stockpile reports
4. Concept Notes and Activity/Project Proposals
5. Other Administrative Reports
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Applicants should be guided by the following Criteria for Evaluation:
for Administrative Officer IV
· Education (E) 25%
· Training (T) 10%
· Experience (E) 25%
· Initial Qualifying Test (IQT) 10%
· Technical/Special Exam 15%
· Interview 10%
· IPCR or any related Performance Assessment/Review 5%
Total 100%
Cut-off scores:
Initial Shortlisting:
Obtain 75% of the maximum total score and only those who obtained a high average percentile on Initial Qualifying Test
Second Shortlisting:
Top five highest rating but overall rating should not be less than 80%
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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 27 May 2021:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service, indicating the position applied for with item number/code and name of the office/bureau/service;
2. Duly accomplished Personal Data Sheet with 2x2 I.D. picture; and Comprehensive Work Experience Sheet with Job Description;
3. Copy of Certificate of Eligibility/Rating/License;
4. Transcript of Record / Diploma;
5. Copy of certificate of relevant trainings and seminars attended (if applicable);
6. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants (Performance Appraisal).
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email
Job Summary
Date/Time Posted:
2021-05-17 02:38:52
Place of Assignment:
DSWD Central Office, Quezon City, Philippines, Southeast Asia
Education:
Bachelor's Degree relevant to the job
Experience:
At least one year experience in secretarial, clerical, and/or records management
Training:
Four (4) hours of relevant training
Eligibility:
Career Service (Professional); Second Level Eligibility
Employment Status:
Regular
Available Positions:
1
Salary Grade:
SG 15 (Php 33,575.00)