Order Management managerLexmark

Responsibilities :
JOB/BUSINESS TITLE:
Operations Manager
Business Area:
Order To Cash
Category:
Order To Delivery, Invoicing, Invoice To Cash, Claims Processing, Business Applications Support
Sub-Category:
Order Management, Returns, Invoicing, Cash Collection, Cash Application, Credit Management
Job Role:
Range of Level:
Reports To:
Direct Reports, If Any:
Indirect Reports, If Any:
Annual Budget:
Location:
Operations Manager
F1 to F2
Second Line Operations Manager
Team Leader, Specialists, Subject Matter Experts
n/a
Cebu Competence Center
JOB PURPOSE/MISSION/SUMMARY:
Under the general supervision of the Second Line Operations Manager, the Operations Manager runs the day-to-day operations of his assigned business unit(s), ensures smooth operation within the boundaries of his KPI's of various processes that contribute to the delivery of the services responsible for and find ways to make the company more productive and cost effective by providing effective methods in its business operations.
KEY ROLES & RESPONSIBILITIES / KEY JOB FUNCTIONS:
Work environment - provides a work environment that engenders positive energy, creativity and teamwork amongst employees, ensuring safety in the workplace. Institute rules - manages staff in accordance with company rules and procedures. Establishes departmental rules and procedures and creates work schedules that ensure achievement of departmental key objectives. Performance management - executes performance management process in accordance with Lexmark and department policies. Develops organizational capability looking at structure and competency of staff. Operational effectiveness - manages day-to-day operations to ensure quality output up to the standards of the company. Plans, manages and maintains systems and procedures for operating effectively and with efficiency. Organizational leadership - conducts continual analysis and evaluation of strategic information. Plays a significant role in long-term planning, including an initiative geared toward operational excellence. Communication - facilitates internal and interdepartmental communication. Provides meaningful reporting to senior management in a timely and effective manner. Financial management - manages department's budget according to establish budget controls. Recruiter - responsible for hiring, training and coaching employees. Other assigned duties relative to the job.
COMPETENCIES, SKILLS, KNOWLEDGE & ABILITIES:
Commitment to Continuous Learning - taking actions to improve personal and professional skills, knowledge and abilities, may require self-directed, self-paced learning or ensuring that you are always at the leading edge of field.
Analyzes own performance, prepares and follows personal development plan, takes
short-term actions to improve performance in current job
Keeps current in own field of expertise taking initiative to understand up-to-date
information, best practices
Actively seeks feedback from others, integrates feedback into personal development
plan and modifies thinking and behavior
Pursues long-term development plans by independently analyzing future requirements in personal career goals or industry direction
Conceptual Thinking - Ability to identify patterns or connections between situations that are not obviously related, and to identify key or underlying issues in complex situations. It includes using creative, conceptual or inductive reasoning.
Uses basic skills and knowledge of experiences to identify problems.
Sees patterns between current situation and past situation; points out patterns, trends or missing information to others.
Applies and modifies complex learned concepts or methods to new situations.
⇒ Clarifies complex data or situations into a clear presentation; integrates many small pieces of information to make sense of them.
Customer/Client Focus - Focus on discovering and meeting customer/client needs.
Follows up on customer/client inquiries, requests, and complaints.
Maintains clear communication with customers/clients.
Takes personal responsibility for correcting customer/client-service problems within area of responsibility.
Makes self-available to customers/clients particularly during critical time periods
Makes concrete attempt to make things better for the customer/client.
⇒ Addresses underlying customer/client need, seeks information and matches needs to Services
Identifies solutions that have long-term benefits for the customer/client.
Developing Others - fostering the long-term learning or development of others
Expresses positive expectations of others regarding future abilities or potential to learn
Gives detailed instructions to explain how to do task, gives on-the-job demonstrations and helpful suggestions
Gives reasons for tasks and uses methods such as questioning to confirm others have understood directions
Gives specific feedback, positive and corrective, and assesses competence of others so as to delegate full responsibility when they are ready
Gives constructive behavioral and performance feedback rather than criticizing personal traits
Does longer-term coaching or training of others, arranging appropriate assignments and experiences to foster learning, and build skills
Designs new programs to meet training needs of staff
Initiative / Proactivity - Take independent action or proactively create opportunities to resolve or prevent problems in keeping with role.
Shows persistence in overcoming obstacles when things do not go smoothly.
Addresses present problems rather than ignoring them.
Acts proactively in the short term (one to three months ahead)
Acts proactively with an eye on the current semester/year (four to twelve months ahead)
⇒ Anticipates and acts with future in mind (one to two years ahead).
Leadership - Taking a role as leader of a team or other group. Leadership is often, but not always, shown from a position of formal authority.
Manages meetings- sets agendas and objectives, controls time, gives assignments.
Keeps those affected by decisions informed and provides reasons for decisions.
Uses formal authority and power in a fair manner; treats everyone fairly.
Promotes team effectiveness - enhances team morale and productivity; publicly credits others.
Preserves the team and its reputation in the organization.
⇒ Positions self as leader - models desired behavior; secures team members' "buy-in" regarding team mission, goals, and policies.
Communicates a compelling vision
Strategic Business Sense - The ability to understand the business implications of decisions and the ability to strive to improve organizational performance. It requires an awareness of business issues, processes and outcomes as they impact the organization and the customer.
Understands basic business fundamentals - how own job fits in relation to the bottomline
Understands tactical business fundamentals and incorporates them into decision making
Is aware of general economic conditions and competitive impact on organization and
customers
Thinks in strategic terms when evaluating own strategic actions against organization
strategic goals
Proactive in planning actions to align with organizations strategic goals and to meet
external events
Teamwork and Cooperation - Working co-operatively with others, being part of a team, working together, as opposed to working separately or competitively.
Co-operates by participating with others in doing own share of work.
Keeps others informed of relevant or useful information.
Expresses positive expectations of team members.
Encourages group members to contribute.
Values and solicits ideas and opinions from others.
Assists others in the accomplishment of team goals.
Acts to promote positive climate, good morale, and cooperation within the team.
⇒ Brings team conflict out into the open and encourages or facilitates a beneficial
resolution
Performance Planning, Feedback & Evaluation - Enabling and developing direct reports through effective use of the Performance Management and Employee Development processes. Demonstrates competency in such activities as goal setting, training and development, career planning, performance coaching and performance evaluation.
Novice: Limited understanding; is given clear and specific instructions to get job done.
Working Knowledge: Understands enough to independently handle most tasks in this area most of the time but is supplied with direction for work objectives.
Experienced Knowledge: Technically experienced and fully competent; can exercise independent judgment regarding all technical issues; understands how area of knowledge relates to broader issues.
⇒ Expert Knowledge: Specialist knowledge of the area; is relied on for guidance.
Teaching Knowledge: Understands which aspects of this knowledge area need
to be transferred to others in order to achieve
Project Management - The ability to plan and organize resources to deliver required objectives in a defined situation.
Novice: Limited understanding; is given clear and specific instructions to get job done.
Working Knowledge: Understands enough to independently handle most tasks in this area most of the time but is supplied with direction for work objectives.
Experienced Knowledge: Technically experienced and fully competent; can exercise independent judgment regarding all technical issues; understands how area of knowledge relates to broader issues.
⇒ Expert Knowledge: Specialist knowledge of the area; is relied on for guidance.
Teaching Knowledge: Understands which aspects of this knowledge area need to be transferred to others in order to achieve organizational goals; plays a role in transferring skills and knowledge to others.
EDUCATION, EXPERIENCE & CERTIFICATIONS BASIC REQUIREMENTS:
College degree, minimum of 2 years management experience from an IT-enabled company
AUTHORITY & DECISION RIGHTS:
Admin and operational decisions within the department assigned.
INTERFACES:
Daily with Team Leads, Stakeholders, co-managers, direct lines
CAREER PROGRESSION:
Second Line Operations Manager
WORKING CONDITIONS:
Shift aligns to geography being supported
OTHERS:
EMPLOYEE ACKNOWLEDGEMENT:
This job description is intended to describe the essential job functions of this position and is not intended to be an all- inclusive statement of job responsibilities.
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Lexmark

Cebu
Permanent
Full-time