Officer (permits and licenses - stations and corporate - mindanao)Seaoil

Are you looking to be a part of a company that cares about your professional growth, all while empowering you to become the best person to your family, peers, and the community? Discover how a career in SEAOIL can nurture your growth, as you make your mark in fuelling a better future for others.
Every role in SEAOIL contributes significantly to the company. Here's a summary of what you will be doing in this job:
The Permits and Licenses - Stations and Corporate Assistant / Officer acquires regulatory clearances, permits, and licenses for the operations of depots/terminals, stations, and other facilities.
Success in this role will require you to fulfill the following responsibilities:
1. Secures and submits application forms and checklists needed for the acquisition of applicable clearances, permits, and licenses.
a. Obtains a checklist from Local Government Units (LGUs).
b. Fills up information needed.
2. Completes papers and documents required in the course of permits acquisition.
a. Gathers from relevant parties the necessary requirements such as building plans, signed contracts, and other documents.
3. Acts as representative and/or liaison during the permits acquisition process from application to issuance.
a. Tracks and follows up the status of submitted applications for particular permits.
b. Facilitates meetings with Local Government Units (LGUs) regarding issues arising from permits acquisition.
c. Coordinates with government offices both national and local with respect to actual inspection of sites.
4. Prepares Check Payment Requests (CPRs) for various payment obligations and cash advances in connection with permits acquisition.
a. Ensures that various fees and charges for clearances, licenses, permits, and other regulatory requirements are paid on a timely manner.
b. Ensures that utility bills of stations and depots/terminals are regularly paid, including payments for new utility connections and installations.
c. Prepares various documents in support of the payment of obligations such as order payment, acknowledgment receipts, summary of expenses, etc.
5. Monitors the status of permits acquisition, including the remaining effectivity and subsequent renewals thereof
a. Business permits- renewed on a yearly basis
b. Fire Safety Inspection Certificate- renewed on a yearly basis
c. Sanitary Permit- renewed on a yearly basis
d. Electrical Permit- renewed on a yearly basis
e. Mechanical Permit-renewed on a yearly basis
f. DENR Permit to Operate- renewed every three (3) years
6. Verifies compliance of dealers/distributors with the applicable regulatory requirements.
a. Verifies if the station has acquired pertinent permits such as Department of Energy (DOE), Laguna Lake Development Authority (LLDA) and Permit & Operate (PTO).
b. Monitors compliance with Notice of Violations issued against stations and other facilities.
7. Deals with the Bureau of Internal Revenue (BIR) with respect to the acquisition of the requisite permits for stations and depots.
a. Prepares and submits the application for the requisite permits, including renewals and thereof.
b. Follows up the issuance or grant of the subject permits
c. Monitors compliance with the conditions provided with the grant or issuance of the permits.
8. Performs other related functions as may be assigned from time to time.
Preferred Qualifications for the Role:
Graduate of a four-year course relating to any and from reputable universities
At least one (1) to three (3) years of experience in any professional background. Has an advantage if legal related experience
Adept in familiarity with business and environmental permit acquisition, multi-tasking ability and computer literate
Demonstrates strong keen on details and prepare in advance
Above average verbal and written communication skill
Working knowledge of web-based Google Workspace (formerly, G Suite, and comprises of spreadsheets, documents, and presentations)
A day in the life of a Assistant/Officer would involve: (1) To collate requirements for a particular permit connotes dependencies with other Departments and with SH compliance that takes time to accomplish (2) There is continuous travel so it will come a time that personal money will be utilized (3) There is a lot of stations and a lot of permits to be applied and secured.
Willing to do field work, as needed
Preferably resident of Davao
Expectations from Candidates:
Candidates who are invited for HR screening will need to undergo and pass an online exam and/or technical exam, and accomplish HR documents, personality tests, and essay exams before proceeding to the HR interview.
Candidates who pass the HR interview would then need to submit soft copies of their available pre-employment requirements, such as the Transcript of Records, Diploma, and NBI clearance. The complete list will be provided by the recruiter.
In the event candidates are hired, they would be required to submit hard copies of all the pre-employment requirements and pass the medical exam and background check before onboarding.
Benefits of Working in the Company:
1. Office-based positions can enjoy the privilege of working from home during the pandemic
2. Employees will have the opportunity to be trained by our in-house training team and subject matter experts
3. Early regularization opportunity
4. Family-oriented culture
JOIN SEAOIL TODAY.
A company purposefully built over 40 years ago, SEAOIL has become the largest and leading independent fuel company in the Philippines--a success we share with every SEAOILer.
We believe that each one is a partner and a steward of all resources and opportunities entrusted to us. Together, we develop holistic individuals who lead with integrity, humility, and a commitment to responsibly serve others and continuously make things better around them.
Learn and grow with us! Be part of the SEAOIL Philippines, Inc. family today.
Seaoil

Philippines
Permanent
Full-time