officer 2, fund AdministrationIQ-EQ

Company DescriptionWe're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.We're driven by our Group purpose, to power people and possibilities.Job DescriptionThis Role:This mid-level corporate secretarial position, you will be responsible for delivering comprehensive corporate secretarial services with reduced supervision. This role handles both low and medium complexity matters, focusing on core processes and standard communications within established procedures.WHAT WILL YOU DO:
You will execute corporate secretarial tasks for low to medium complexity matters
You will ensure accuracy and timeliness of work within established standards
You will apply relevant corporate secretarial requirements as directed
You will follow quality control processes and compliance protocols
You will build knowledge of client-specific requirements and practices
You will process and maintain accurate corporate records and filings
You will prepare moderate complexity minutes and resolutions
You will handle routine board and shareholder meeting coordination
You will respond to standard queries within service level agreements
You will assist in client file maintenance following established procedures
You will identify and report potential compliance risks to manager
You will conduct self-reviews to maintain quality standards
You will follow standard operating procedures
You will participate in process improvement initiatives
WHAT WE OFFER
Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day
QualificationsABOUT YOU:
You should have a Bachelor's degree in Business Administration, Juris degree, Corporate Governance, Law, or a related field. Relevant certifications such as Chartered Secretary or equivalent corporate governance qualifications are advantageous.
You should have a minimum of 3 years of experience in corporate secretarial services, with exposure to low-to-medium complexity tasks.
You should have familiarity with corporate secretarial practices, particularly in funds and special purpose vehicles, is a plus.
You should have experience managing multiple clients and deliverables within tight deadlines.
Skills and Key Behaviours:In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
Strong understanding of corporate secretarial processes, including record-keeping, document preparation, and regulatory filings
Proficiency in the use of corporate secretarial software (e.g., CAS system) and maintenance of client databases
Ability to identify and escalate potential compliance risks appropriately
Commitment to quality standards and adherence to established operational procedures
Strong communication skills, both written and verbal, for internal and external interactions
Excellent organizational, prioritization, and multitasking skills for managing responsibilities efficiently
Collaboration and teamwork capabilities within a dynamic team environment
Attention to detail and meticulousness to ensure accuracy and quality in deliverables
Proactiveness and solution orientation, with a "can-do" attitude
Resilience under pressure, with the ability to meet tight deadlines while maintaining professionalism
Additional InformationSustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders - including our employees, clients, and local communities - while also reducing our impact on our natural environment.There is always more we can, and should do, to improve - whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.
IQ-EQ

Ortigas Center, Pasig City
Permanent
Full-time