Office Secretary (up to $7k/mth, 18 months contract)RecruitFirst

Duration: 18 months contract
Working hours: Mon to Fri, Office hours
To provide secretariat support for the Academic Medicine Innovation Institute (AMII).
Schedule and convene meetings for AMII, including Exco Meetings, Innovation Council Meetings, and Priority Areas Meetings.
Compile and prepare presentation materials to update on the status of AMII projects and initiatives, as well as monitor, track and report their progress .
Assist to engage the Innovation Council on AMII initiatives and coordinate with Priority Area Leads to initiate and implement actions proposed in meeting and workshops.
Coordinate, plan and organise annual retreats and workshops, as well as generate AMII Progress Reports.
Upkeep the repository of innovation projects by coordinating with the relevant offices to compile and update the project information. You will also support and address innovators' queries on their innovation projects
As a secondary role, you will also support the planning and execution of cluster-wide innovation grant calls.
Requirements
Bachelor's Degree in any discipline
6 years of relevant experience preferably in healthcare management, innovation funding, or any other innovation-related fields
Knowledge in healthcare innovation processes
Experienced at stakeholder management and partnering
Experienced in grant administration and organising webinars
Experienced in using data visualisation tools
A professional team player who can facilitate discussions amongst different stakeholders and drive shared goals
Adept at handling complex, ambiguous and challenging situations
Comfortable with working in a fluid environment and a growing organisation.
Excellent communication and interpersonal skills.