marketing Administrative AssistantVirtual Staff 365

Job Description:Our client is a dynamic Australian-based communications and brand strategy agency that partners with businesses to bring clarity, creativity, and strategic impact to their marketing and communication efforts.They are now looking to hire an Administrative Assistant to provide essential support to the Managing Director and a small, collaborative team working in a creative and client-focused space.Job Responsibilities:Administrative Support
Manage calendars, schedule meetings, and handle day-to-day email coordination.
Attend internal meetings, take minutes, and update tasks in ClickUp.
Handle general administrative tasks and maintain organised documentation.
Assist with client reporting and basic research tasks.
Marketing & Content Support
Schedule and publish social media posts using Sendible.
Manage the content calendar to ensure timely posting and campaign alignment.
Assist in preparing marketing documents, proposals, and presentations.
Support EDM and newsletter tasks via HubSpot and Mailchimp.
Make simple WordPress updates and upload content.
Assist the marketing team with reporting and campaign execution.
Canva & Design Support
Create LinkedIn banners, marketing materials, carousel posts, and simple GIFs.
Edit basic videos for social media use.
Ensure design outputs follow brand guidelines.
CRM, HR & Internal Coordination
Maintain and update records in BrightHR.
Use ClickUp for task management and tracking.
Event Support
Assist with coordination, logistics, and preparation for internal and client events.
Requirements:
Proven experience in administrative support, ideally within a marketing or communications environment
Strong organisational skills with excellent attention to detail.
High-level written and verbal communication skills.
Ability to manage multiple tasks and meet deadlines.
Proactive, reliable, and able to follow structured processes.
Proficiency in Canva (intermediate-advanced).
Strong Microsoft Office skills, including Excel formulas and expert use of Outlook.
Experience using Sendible, HubSpot, Mailchimp, ClickUp, WordPress, and PowerPoint.
Experience in administrative support, marketing assistance, or agency support preferred.
Ability to create structured workflows and maintain accurate documentation.
Basic Adobe Suite knowledge is desirable but not essential.
Benefits:
Permanent work-from-home set-up
Dayshift (Australian business hours)
Part-time job to full-time
HMO
Annual leave
Christmas Bonus equivalent to 1 month's wage (pro-rata)
Virtual Staff 365

Philippines
Permanent
Full-time