iso / Documentation clerkSan Miguel Corporation

Job Description
Tasks as follows:
Responsible for ensuring that the relevant documents and records of the Purefoods-Hormel Co. Inc. are in place and maintain in line with the Integrated Management System (QMS, EMS and FSSC), regulatory and customer standards and requirements.
1. Ensures that the documented information required by the standards shall be controlled, it is available and suitable use when it is needed.
Reproducing electronic controlled copy of documents departments (each page must have a controlled number and affix specimen signature)
Issuance/uploading of controlled copy in respective area in One Drive and retrieval of superseded controlled copy of documents.
2. Ensures that the documented information is adequately protected from loss of confidentiality, improper use or loss of integrity.
Check documents for registration must comply with the standard header and footer format defined in the procedure, and no duplication of code, revision number and effectivity date of the document.
Maintain one original copy of file in the ISO Storage room.
3. Ensures that documented information shall address control of distribution, access, retrieval and use.
Updating Masterlist of Documents (Internal and External for every new, revised, superseded and obsoleted documents).
Responsible that only authorize personnel will have an accessibility in the ISO Storage Room, files are being safe kept.
4. Ensures that storage and preservation, including preservation of legibility.
Records Retention - Monthly Archiving of Records Monitoring and Destruction
5. Ensures that control of changes (version control) is in place.
Registration of new documents internal/external document.
6. Ensures that the retention and disposition of documented information is in place.
Records Retention - Monthly Monitoring of Records for disposal and destruction (secure approval of Records Disposal Form prior to disposal of records).