HR Supervisor/secretarySANDEN INTERNATIONAL PHILIPPINES INC.

JOB TASK:
1. Provide all secretarial support to the President.
2. Normal duties generally include:
2.1 Handling the President daily schedule
2.2 Responsible for maintaining all executive committee files, periodicals, and corporate board files.
2.3 Taking, organizing, facilitating meeting and other related correspondences including preparation of Minutes of Meetings that President assigns
2.4 Schedules appointments
3. Monitors and screens all incoming telephone calls and places outgoing calls for the Company President
4. Responsible for the preparation of the President Expense Vouchers.
5. Responsible for quality and timeliness of all communications by:
5.1 Collecting data or drafting responses for review by the President
6. Coordinate travel and major meeting schedules by:
6.1 Preparing agendas and presentation material for Management Committee meetings; coordinating summary of meetings and ensuring distribution to appropriate executives; monitoring and/or following up on all appropriate items
6.2 Prepares minutes of Operations Meeting if required
6.3 Preparing all trips and major meeting itineraries for the President and visitors, coordinating nationwide and compiling all necessary information for such trips
6.4 Monitoring the President daily meeting schedule and providing necessary material
7. In-charge of VISA processing and travel arrangements for all expatriates and employees sent to off-shore.
8. In charge of renewals of expatriates employment documents i.e. coordination with DOLE, PEZA, DFA, Malacañang and other related government agencies
9. Knowledgeable of IATF/EMS standards and requirements
10. Supports the Company in its advocacy to a safety & healthy working environment by adhering to safety & health policies, rules and regulations. Practices 5S in the workplace including President work area
11. Supports the company in its drive to protect the environment by adhering to standards set by the company's Pollution Control Officer.
Perform other related HR task that may be assigned from time to time