hr/ir Technician iiFluor Corporation

Job Description
Job Description
. Responsible in managing and archiving employee documents in EFM
. Collects, sorts, prepares documents label with proper naming convention and upload documents into the EFM
. Transfers archived files and documents to the retention folder for storage before files are purged/deleted from company resources
. Performs validation before archiving the documents and conducts self-audit after archiving to ensure accuracy of documents/data archived to the employee file management system
. Responsible for HRSS data administration, maintaining, auditing, and processing by effectively and efficiently keying/encoding required data and uploading correct documents to the correct employee, maintaining, auditing, processing and reporting HRSS data
. Validate documents to be archived have legible and complete details such as signatures, photos, IDs, etc
. Design or devise a process to establish a more efficient and effective data/document archiving system
. Ensure data information on documents and data privacy are treated with high importance and handled with confidentiality
. Provides EFM archiving support for different HR groups in all locations
. Audit data on interface reports including having a thorough understanding of where/how the data flows into SAP and downstream systems and how to audit the information as well as process corrections on file archiving
. Provides proactive service by contacting clients with issues pertaining to the document for archiving and explains the issue and provides a solution
. Optimize data quality by delivering best practice methods and services in HR Master Data Management
. Work with process owners to ensure data integrity and quality for all locations
. Providing standard and ad hoc reports
. Convert documents to various formats assist in transferring data/documents between systems such as from Shared mailbox to the Shared drive
. Facilitate file reduction or compression of existing documents in EFM, reupload reduced file, and request deletion for the original file to maximize system storage space
. Provide post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
. Have a thorough understanding of self-service and be able to educate employees, managers, HR staff on options available to them
. Meet established Service Level Agreements and Key Performance Indicators as identified by HR Management. Including those that focus on productivity, accuracy, efficiency and customer service quality
. Ensure compliance with workflow processes for Global and Regional Data Management activities
. Closely works with the leads for continuous process improvement initiatives
Basic Job Requirements
. Accredited 4-year degree/Bachelor's degree or
. Minimum total work experience of 5 years, at least 2 years solid work experience in data analysis or data management or master data role
. Must possess Computer skills with proficient knowledge of Microsoft Excel, Word, Power Point, Lotus Notes, MS Outlook, MS Teams
. Preferred background (not a MUST) in HR admin tools (SAP-HR, Success Factor, etc)
. Must be able to handle confidential information
Preferred Qualifications
. Experience in a Shared Services Environment/ IT/ BPO environment is preferred
. Experience across all HR disciplines is preferred
. SAP HR with strong Knowledge of OM & PA
. HR data analyses and project management, working with a variety of HR functions and applications
To be Considered Candidates:
Must be authorized to work in the country where the position is located.
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.