HR ASSISTANTIvy Andrea Beauty Corp

Recruitment support
Post job ads and vacancies on job boards and social media
Screen resumes and job applications
Schedule and coordinate job interviews
Assist in background and reference checks
Assist in preparing job offer letters
Provide support during recruitment activities like job fairs and career events.
Onboarding
Orient new hires to the organization
Take care of new hire paperwork and logistics - setting up designated workstations, computer logins, email addresses, etc.
Schedule one-on-one meetings to discuss company policies. Provide employee handbook
Serve as point person for all new employees' inquiries.
3. Record-keeping
Maintain accurate and up-to-date employee records, including personal information, employment contracts, performance evaluations, and benefits documentation
Collect employment and tax information
Help during exit interviews and complete termination documentation.
4. Benefits administration
Manage compensation and benefit documentation.
Process payroll tasks, which include monitoring employee sick leaves and PTO
Resolve payroll errors
Answering payroll inquiries
Assist in performing benefits tasks like performing payroll/benefit-related reconciliations and audits and approving invoices for payments.
5. Compliance
Work with line managers and employees to process compliance service request
Maintaining compliance records and ensuring tracking tools are accurate and up to date to
Undertake administrative duties necessary to fulfill compliance tasks
Escalate and seek support from Compliance Specialist for help on complex compliance issues.
6. Performance management
Support in preparing and managing employee actions and other official documents related to performance improvement, reassignment, suspension, resignation, retirement, and employee exits.
Send separation notices to employees who are due for mandatory retirement
Assist in providing departing employees with check-out documents
Help in conducting exit interviews or termination meetings as required
Process all final and severance payments. Serve as the point of contact after separation.
7. Employee relations
Handles employee complaints and grievances
Receives incident reports from different business units
Works with the company's legal department in preparation of the Notice to Explain and ensures the employee receives it
Arranges an administrative hearing and documents the minutes of the meeting
Prepares notice of decision and documentation
Track and keeps the company's offense record.
Summary of role requirements:
Looking for candidates available to work:
Monday: Morning
Tuesday: Morning
Wednesday: Morning
Thursday: Morning
Friday: Morning
1 year of relevant work experience required for this role
Working rights required for this role
Expected start date for role: 16 February 2024